Office Administration/Manager for small office (5 years’ experience required)

We're seeking a talented Office Admin to join our team and keep our operations running smoothly. We are looking to gradually transition this position to Office Manager.

Position: Office Administration

Location: Farmingdale, NY

Type: Full-time - 35h per week.

About Us:

Luminous Designs, Inc. is a premier production company servicing the special events industry.

Responsibilities:

Oversee daily office operations to ensure efficiency and effectiveness.

Manage scheduling of crews using excel and lasso.io and ensure events are properly staffed.

Manage office supplies and equipment, including procurement and maintenance.

Coordinate meetings, appointments, and travel arrangements for executives and staff.

Handle incoming inquiries and correspondence, both in person and via phone/email.

Maintain office policies and procedures, ensuring compliance with company standards.

Assist with HR tasks such as onboarding new employees and maintaining employee records.

Review and maintain timekeeping logs.

Collaborate with various departments to support cross-functional projects and initiatives.

Other administrative duties as assigned.

Requirements:

Proven experience as an Office Manager, Administrative Assistant, or similar role.

Previous experience digitally scheduling crews is required.

Strong organizational and multitasking skills, with keen attention to detail.

Excellent communication and interpersonal abilities.

Proficiency in MS Office (Word, Excel, Outlook).

Experience with ADP Workforce Now preferred.

Ability to prioritize tasks and manage time effectively in a fast-paced busy season.

Review procedures and find other tasks to keep busy during slow season.

Bachelor's degree or equivalent work experience is required.

Benefits:

Competitive salary

Health benefits package

401(k) retirement plan with employer match

Paid time off and holidays

Luminous Designs, Inc. is an equal opportunity employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Experience:

• Administration: 5 years (Required)

Ability to Commute:

• Farmingdale, NY 11735 (Required)

Work Location: In person