Job Overview

The LCPS Head Start and STEP office serves at-risk preschoolers and their families who must qualify for participation by meeting state and federal guidelines. The Preschool Enrollment Manager will provide oversight of the application and enrollment process using the single-point-of-entry application system shared between the Head Start and STEP preschool programs while remaining compliant with all state and federal regulations.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Provide oversight for the Preschool Enrollment Committee.
• Assist with the LCPS registration and enrollment process.
• Manage referrals between preschool programs based on eligibility determination
• Act as a liaison with the LCPS McKinney-Vento Team to maximize enrollment of preschoolers identified as homeless.
• Collaborate with Early Childhood Special Education and Preschool Child Find to coordinate the enrollment of preschool students with special needs.
• Administer and maintain ChildPlus, the Head Start Program Management System along with providing training and technical assistance for new employees.
• Assist in budget projections to support the creation of the annual Head Start grant application.
• Coordinate with the Transportation department to ensure proper placement of Head Start and STEP students.
• Provide telephone, email, and in-person support for applicant families.
• Request, collect, and upload eligibility documentation.
• Calculate family income to verify eligibility using state and federal guidelines.
• Complete other duties as assigned.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

Bachelor’s Degree.

Experience

Experience in performing a variety of specialized and proven general office tasks with deadline and long-range projects simultaneously.

Licenses and Certifications

N/A

Knowledge, Skills, and Abilities

• Proficient knowledge of modern office practices and procedures as applied to the organization and implementation of office systems and procedures; effective techniques of office management; the use of full function word processing software and standard office database software.
• Ability to perform specialized office and administrative support work accurately and quickly; to communicate effectively; to work cooperatively with others; to work under pressure and/or with frequent interruptions.
• Ability to take initiative and to handle new duties with limited direction; ability to determine and set work priorities, maintain confidentiality, work independently, and work effectively during periods of heavy workloads; ability to work and respond calmly and efficiently when under pressure.
• Strong customer service orientation and functioning as primary first level point of contact.
• Strong organizational, communication and interpersonal skills.
• Anticipates long range needs of the office and responds with initiative.

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Supervisor, Head Start and STEP

FLSA Status: Non-Exempt

Months/Days/Hours: 12 months/ 254 days/ 8 hours

Salary Level: Universal 10

Salary Scale: https://www.lcps.org/compensation

Salary Range: $30.47 - $39.26 hourly