Are you passionate about events? As part of our team at Light Up the Night, you will be responsible, under direction of the Director of Logistics and Account Managers, for logistics coordination and organization of the various events all over the US. You would be the trusted source of all logistical information related to each of our events, including venue details, temporary event assistants, staff travel arrangements and event materials.

Responsibilities will include:

• Assisting in assigning, coordinating, and maintaining a schedule for crew members
• Attending events as an onsite logistical representative.
• Communicating effectively and professionally over the phone with clients and vendors
• Assisting in logistic coordination and organization of assigned events all over the country in regards to venue booking, temporary staff recruitment, staff travel coordination and events’ material organization.
• Research for event venues (stadiums, sites and other activation) and account for logistical challenges.
• Follow-up with clients and associated contacts about details and needs of each event, provides all on-site requirements and assist in coordinating all pre-event requests
• Contact staffing agencies, negotiate costs and verify contracts, screen and coordinate temporary on-site event assistants
• Coordinate of the travel planning and accommodation booking for all traveling staff members
• Coordinate meal and execution of delivery/ pick up for project staff, factoring in cost and timeliness.
• Prepare, print and organize all event-related documents in the Event Binder.
• Coordinate and follow-up event materials between all travelers for all events.
• Input and calculate event budgets related to all points above
• Maintain an up to date knowledge of all internal department processes.
• Supports the VP Account Management, Account Managers and Department Directors as needed.
• Managing calendars and schedules
• Attend meetings and take efficient notes
• Manage errands (pickups, transfers of assets, etc)
• Assisting in inventory management of equipment and assets
• Managing purchases
• Assisting in administrative daily processes

The Requirements:

• Reliable transportation and ability to commute
• Fluent verbal and written English
• Ability to successfully prioritize and manage multiple tasks
• Ability to work well under pressure
• Proficiency in Google Workspace (I.e. Google docs, google sheets, google drive, gmail, etc)
• Must be extremely detail oriented and organized
• Must be adaptable to the ever changing flow of events.
• Must be able to remain focussed under pressure.
• Must have reliable transportation.
• Must have effective note taking skills
• Must be willing to remain reachable for communication, even during “off” day

Preferences:

• Some form of event, entertainment, or production background is preferred (i.e Event planning, Tour agency, or Customer service)
• Multilingual

We offer:

• An exciting opportunity to contribute to incredible events, experiences and events across the country.
• A career-enhancing position in a dynamic, international and professional team
• A supportive workplace
• Opportunities to learn and develop

About Light Up the Night:

Light Up The Night, LLC. is a rapidly growing Event Promotion and Entertainment Services Company located within the heart of Ft. Lauderdale, Fl. The custom build production and event services we offer caters to clientele requiring the highest level of creativity, premium quality, and professionalism. Our customer base includes high end corporations such as Audi, Celebrity Cruises , Citi Financial, Fountain Bleau, Funky Buddha, Greater Ft. Lauderdale, Heineken, Miami Heat, Modelo, Netflix, Seminole Hard Rock Hotel & Casino, Telemundo, W Hotels, Univision, and many more...

Job Type: Full-time or Part Time

Benefits:

Flexible schedule

Paid time off

Schedule:

8 hour shift

Monday to Friday

Weekend availability

Supplemental pay types:

Bonus pay

Ability to commute/relocate:

Fort Lauderdale, FL 33311: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Fort Lauderdale, FL 33311

Job Types: Full-time, Part-time

Pay: From $19.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to commute/relocate:

• Fort Lauderdale, FL 33311: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person