Position Title: Scheduling Clerk -Float

Reports To: Patient Access Manager

Classification: Hourly non exempt

Attendance at HIPAA and compliance educational programs is a requirement of employment.

SUMMARY:

The float scheduling clerk is responsible for cross training in all positions of the front office. Responsibilities include greeting and checking patients into the clinic, assuring that the proper intake forms are complete, collecting patient co-pays, scheduling and maintaining schedules for all medical, dental and behavioral health office visits, and assisting in maintaining medical records. The float scheduling clerk will also coordinate provider schedules with the Clinical Coordinator.

DUTIES AND RESPONSIBILITIES:

• Greets anyone who presents at the front window, patients, visitors and employees. Notifies appropriate staff of any visitors’ arrival.
• Completes patient check-ins. Photographs will be taken of all patients with no picture in the system. Collects co-pays and outstanding balances as needed.
• Verifies all patient information including personal and financial and assigns eligibility level. Registers new patients as needed.
• Assists patients with completing information forms, as needed.
• Schedules medical, dental and behavioral health patient appointments as assigned. Gives a clinical summary to all Medical and BH patients at exit scheduling.
• Coordinates daily provider schedules with Clinical Coordinator and providers.
• Makes confirmation calls to patients for appointments. Reminds patient of any information that they need to bring with them to their appointment (Co-pay, current medications, etc.). Counsels with patients regarding outstanding balances and payments.
• Check bump list for any appointments that may need to be rescheduled.
• Evaluates record requests for HIPAA compliance and releases information in compliance with all applicable laws.
• Answers incoming telephone calls and relays calls or messages as needed.
• Recruits, educates, and enrolls patients to the online portal.
• Sorts/collates printed materials/notices for distribution.
• Cross-trains in other areas of office procedures.
• Participates in and serves on committees as assigned.
• Travels between all three sites as necessary to meet operational needs.
• Performs miscellaneous job-related duties as assigned.

MINIMUM JOB REQUIREMENTS:

1. High school diploma or GED certificate, required.

2. Associate Degree in Medical/Dental Office Management or Medical Assisting, preferred.

3. Experience may be substituted for Degree.

4. BLS certified or achievement of certification within the first 90 days of employment.

5. Ability to travel between sites.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

1. Ability to attend to multiple tasks at the same time. Ability to prioritize assignments and responsibilities to ensure compliance with established deadlines and protocols.

2. Effective oral and written communication skills.

3. Ability to work with persons from a wide diversity of social, ethnic and economic backgrounds is necessary.

4. Mid- level / advanced computer skills

5. The ability to distinguish letters and symbols as well as the ability to utilize telephones, computer terminals, fax machines, and copiers is required.

WORKING CONDITIONS AND PHYSICAL EFFORT:

Prolonged sitting or standing may be required. Those physical movements and the degree of mobility, manual dexterity and hand-eye coordination normally associated with receptionist duties in a clinic office setting will be performed on a repetitive basis. This also includes bending, twisting, reaching, lifting, pulling, pushing, and walking. Moderate physical activity which requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day. Working under stressful conditions as well as irregular hours may be required.

Job Type: Full-time

Pay: From $14.75 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Healthcare setting:

• Outpatient

Medical specialties:

• Primary Care

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• EMR systems: 1 year (Preferred)
• Medical office experience: 1 year (Preferred)

Work Location: In person