The Facilities Administrator will play a crucial role in ensuring the smooth operation of our facilities. This position requires a proactive individual with excellent organizational skills and a strong attention to detail.

The ideal candidate will be responsible for overseeing various aspects of facility management, including maintenance, safety, security, and environmental compliance. This is a contract to hire role, starting immediately. Please apply today, this is a quick moving process!

Pay: $22hr during contract period and $25hr once converted into a permanent role.

Key Responsibilities:

Facility Maintenance:

• Coordinate and schedule routine maintenance activities such as HVAC servicing, plumbing repairs, electrical maintenance, and janitorial services.
• Conduct regular inspections of the facility to identify maintenance needs and address issues promptly.
• Oversee repairs and renovations, ensuring compliance with safety regulations and budgetary constraints.

Safety and Security:

• Develop and implement safety procedures and protocols to ensure a secure and hazard-free work environment.
• Manage security systems, including access control, surveillance cameras, and alarm systems.
• Conduct safety training sessions for employees and contractors, emphasizing best practices and emergency procedures.

Vendor Management:

• Source and negotiate contracts with third-party vendors and service providers, including maintenance contractors, security firms, and cleaning services.
• Monitor vendor performance and ensure adherence to service level agreements and contract terms.
• Review and approve vendor invoices and expenses in accordance with budgetary guidelines.

Environmental Compliance:

• Stay up-to-date on environmental regulations and requirements relevant to the company's operations.
• Develop and implement strategies to minimize environmental impact, such as waste management programs and energy conservation initiatives.
• Coordinate with regulatory agencies and conduct audits to ensure compliance with environmental standards.

Space Planning and Allocation:

• Collaborate with department heads to assess space requirements and optimize office layouts for efficiency and productivity.
• Maintain accurate records of space allocations and assist with office moves and relocations as needed.
• Plan and oversee office expansions or renovations, coordinating with architects, contractors, and internal stakeholders.

Qualifications:

• Bachelor's degree in facilities management, business administration, or a related field.
• Proven experience in facilities management or a similar role, preferably in a corporate environment.
• Strong knowledge of building systems, maintenance practices, and safety regulations.
• Excellent organizational and multitasking abilities, with a keen eye for detail.
• Effective communication skills, both written and verbal, with the ability to interact with stakeholders at all levels.
• Proficiency in relevant software applications, such as facility management systems and Microsoft Office Suite.
• Demonstrated ability to work independently and make sound decisions under pressure.