Role : Events Coordinator (Part-Time)

Type : Contract, no end-date. Flexibility to become a permanent employee of client organization.

Location : Columbia, MD

Pay : $22-25 / hour

Hours : 20-25 Hours a Week. Monday-Friday, either 8 : 30am-1pm or 9am-1pm. (Some flexibility may be required for Annual Weekend or Evening Events.

Occurs upwards of 5 times a year).

Mission : To organize and operate a nonprofit civic organization, exclusively for the promotion of the health, common good and social welfare of the owners of property in, and the residents of, the Village of Wilde Lake.

Position Summary : The Special Events Coordinator develops and implements programs for community residents, develops an annual calendar of events, and develops and implements marketing plans, including use of social media, for WLCA-sponsored camps, activities, and art exhibits & receptions.

Event Planning

• Develops and implements a variety of programs and events for community members of all ages and the on-site Art Gallery.
• Manages and maintains the functioning and operations of the art gallery, including working with artists, scheduling exhibits & art receptions and soliciting artists for exhibits as necessary
• Processes and approves artist applications
• Develops a 12-month calendar of events for the association.
• Manages Facility social media pages, gallery pages, and updates website with up-coming events.
• Creates advertising and designs fliers to publicize programs, events, and art exhibits & receptions
• Coordinates and negotiates event service provider and artist contracts
• Staffs WLCA-sponsored programs, events, and art receptions
• Attends periodic Village events coordinators meetings
• Supervises and coordinates event assistants or volunteers

General Administrative Support

• Answers phones and greets visitors
• Responds to inquiries over the phone or in person and / or refers to appropriate staff
• Collects payments as necessary
• Processes registrations for programs, classes, and events
• Orders supplies as needed
• Provide Administrative Support as needed.

Qualifications

• Associate's degree
• 3-5 Years of Experience in Event Management, and an Administrative Background
• Experience with social media in a professional environment
• Advanced proficiency in the development of public relations and marketing materials, including brochures, press releases, social media, and fliers
• Ability to implement responsible and thoughtful decision-making skills with minimal direction from a supervisor
• Strong organizational skills and the ability to prioritize
• Effective interpersonal and written communication skills
• Ability to work well with others, process customer requests and provide necessary work-related information in an efficient and professional manner
• Strong customer service skills to deal effectively with a variety of clients, including children and parents

Preferred Skillset / Background :

• Bachelors Degree from an Accredited University / College.
• CMP Designation.
• CPR and First Aid certification
• Vendor Management Experience

Level One Personnel is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other status protected by law

Last updated : 2024-04-23