The Role
This position performs a variety of administrative and operational functions in support of the venue team.
Company Overview:
Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.
Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

The Venue:

The Scranton/Wilkes-Barre RailRiders (often abbreviated to SWB RailRiders) are a Minor League Baseball team of the Triple-A East and the Triple-A affiliate of the New York Yankees. They are located in Moosic, Pennsylvania, in the Scranton/Wilkes-Barre area, and are named in reference to Northeastern Pennsylvania being home to the first trolley system in the United States. The RailRiders have played their home games at PNC Field since its opening in 1989.

Founded as members of the International League (IL) in 1989, the team was known as the Scranton/Wilkes-Barre Red Barons during their affiliation with the Philadelphia Phillies from 1989 to 2006. They became known as the Scranton/Wilkes-Barre Yankees in 2007 after affiliating with the New York Yankees. They rebranded as the RailRiders in 2013. During their IL membership, Scranton/Wilkes-Barre won two Governors' Cup championships (2008 and 2016) and one Triple-A National Championship (2016). The RailRiders became members of the Triple-A East in 2021.
Responsibilities
This position performs a variety of administrative and operational functions in support of the venue team.
• Draft letters, reports and other correspondence in a timely, accurate manner.
• Provide routine information regarding events, operations, policies and procedures for various operations within the unit.
• Maintain a variety of files and records of information (e.g. attendance, event files, expense records, employee files, etc.).
• Prepare various schedules as required.
• Enforce and implement corporate policies and procedures and remain well informed of all office functions on a daily basis.
• Meet with vendors and Non-Profit Groups to assist with negotiating contracts (with directions from the General Manager or Corporate), Scheduling, and completing services or needed.
• Maintain and order all necessary supplies and materials for the offices using corporate programs.
• Serve as keeper of the records for all current and closed files within the office.
• Maintain all necessary contracts, lease agreements, etc. for office equipment including copiers, computers & software.
• Make cost projection for budget related to office maintenance expenses based on past expenditures, projected growth and workload.
• Review or prepare labor schedules.
• Perform other related duties, tasks and responsibilities as required from time to time
• This position will incorporate duties of other positions, including, but not limited to: Cash Room Supervisor, Accounting Clerk and Payroll Clerk.
Qualifications:
• High school diploma.
• Six months of experience in office management principles and procedures.
• Work independently, exercising judgment, and initiative.
• Excellent verbal and customer service skills.
• Knowledge of MS Office and typing skills.
• Ability to participate in a team environment.
• Ability to understand written and oral direction and communicate same with others.
• Mobility is needed to attend various meetings and events. Hours may be extended or irregular to include nights, weekends and holidays. Travel may be required.
Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
Follow and encourage your team to follow all safety policies and procedures, including but not limited to looking for and reporting any unsafe work conditions, and complete company-wide safety training and any additional job specific safety training.
Report all safety incidents (injuries and illnesses) into the company’s risk management system (Origami Risk) on the same day that the safety incident has been reported to you.
Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Education

• High School or better

Skills

• Microsoft Office(Excel, PPT, Word, Outlook)