Accounting Manager

Summary: Works with management to accurately document and report revenue and expenses while safe-guarding all hotel assets and maintaining a sound internal control environment so the hotel can achieves its budgeted goals.

Essential Duties and Responsibilities: include the following. Other duties may be assigned by the supervisor as needed.

• Collect/Audit paperwork from all revenue centers in the hotel ensuring accuracy and compliance with company internal controls and local hotel polices.
• Prepare the daily report for circulation to management and uploading to central accounting system.
• Provide daily cash and change requirements for the hotel. Maintain and disperse cash from house fund safe and petty cash fund, account for all disbursements from funds and perform daily house bank count.
• Issue banks to other cashiers as needed, and maintain a documented inventory of all cashier banks. Collect and count all cashier envelopes daily, and research any cash variances.
• Enter cash drops from the cashier envelopes and determine depositor's overage or shortage, if any and balance to the revenue report the following: cash folio, F&B tips, and paid outs.
• Audit all outstanding banks per company Accounting Manual, reporting any shortages to the appropriate Department Head and notify management of any issues or problems.
• Prepare daily bank deposit, process bank change orders and count the General Cash bank each day and maintain an accurate record of such
• Monitor and record all house account meals and entertainment expenses and report any non-compliance
• Prepare reports such as petty cash reports, over and short reports, General Cashier reports, cash management reports and/or other reports as needed.
• May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department’s supply needs are met in a timely and efficient manner.
• Oversee accounts receivable to include billing, coordination of accurately applied payments and aging management.
• Evaluate requests of hotel guests to be granting of credit/direct-bill privileges; Make recommendations to hotel General Manager and Controller or Corporate VP-Finance.
• Process accounts payable invoices in accordance with company policy, system resources and timelines.
• Obtain approvals from department heads on invoices to be paid; reconcile discrepancies with vendors; matching and filing invoices and paperwork; prepare transmittal of invoices for payment by Legacy Hotel Partners, LLC.
• Process check requests and refund checks.
• Process employee payroll in accordance with company policy, system resources and timelines.
• Manage time card punches for all associates by running periodic reports to verify accuracy and validity of worked hours. Processes bi weekly payroll every other Monday by 5pm to ensure payroll information is received in a timely manner for processing by provider. Seeks management approval for PTO requests and enters approved PTO hours for associates based on available PTO hours.
• Assist Controller with recording journal entries in the accounting general ledger as needed
• Work with Controller to provide the month end reporting in a timely and accurate manner, typically with deadlines of one to five business days after the end of the month depending on the nature of the reporting.
• Works with the Controller to review, update and final close of the P&L and B/S statement and any related reporting by the 15th of the following month.
• Assist Controller in the maintenance of the hotel checkbook and labor standards to ensure timely and accurate processing and proper control of spending.
• Prepare and submit information used to assist in the timely completion of monthly bank reconciliations.
• Assist Controller with monthly balance sheet reconciliations after each month-end for use during financial review meetings.
• Prepare and submit information used to assist in the timely filing of monthly hotel sales and use taxes collected from guests and due to agencies.
• Assist Controller with the development of annual hotel budgets, monthly forecasts and other recurring financial reporting requirements of the hotel to ensure the hotel achieves its budgeted goals.
• Assist in the accounting office with other areas as required such as handling billing inquires on the telephone and administrative tasks.
• Supervises (directly or indirectly) one accounting assistant or clerk whom assists with the above responsibilities.
• Must possess good Microsoft Office skills, PMS & POS experience an asset.
• Demonstrates ability to perform multiple tasks in a busy environment and remain flexible.
• Demonstrates excellent communication skills, both written and verbal.
• Must possess excellent time management skills.
• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, cashiers, or guests for the purpose of providing or obtaining information regarding accounts, cash transactions, or cash banks.

• Interacts with internal and external customers in a positive, professional and accommodating manner.
• Self-starting personality with an even disposition to effectively communicate with guests, team members and community.
• Be familiar with and adhere to Legacy Ventures Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.
• Perform any other job related duties as assigned.

Qualifications

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have a flexible schedule and ability to work days, evenings or nights any day of the week, including weekends and holidays.
• Must have exceptional customer service skills
• Must possess good Microsoft Office skills, PMS & POS experience an asset.
• Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
• Ability to work well in a team environment
• Must have a self-starting personality with an even disposition to effectively communicate with guests and staff.
• Possess excellent written, verbal, and organizational skills. Computer literacy and financial management a must.
• Education and/or Experience: College degree preferred. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.