We’re seeking a proactive, highly organized, team-oriented, self-motivated individual to serve as lead on bookkeeping and office tasks and management while supporting our members and coordinating events. We’re a small but mighty team with some team members in the LA office and some remote. This position requires coming to the office in LA daily. We’re searching for a people person capable of coordinating day-to-day administrative operations and planning for events while having fun at work. We're a member-driven trade association working with family owned retailers.

RESPONSIBILITIES

• OFFICE: Respond to emails and other forms of communication on behalf of the company, ensuring timely and professional communication. Assist in scheduling meetings, managing calendars, and providing overall administrative support to ensure efficient office workflow. Maintain office supplies inventory by checking stock levels and ordering supplies as needed, Manage office budgets and expenses. Manage and organize office paperwork, equipment and coordination with office management company.
• BOOKKEEPING: Execute all bookkeeping using Quickbooks. Managing financial records with confidentiality and precision. Responsible for processing payroll and addressing employee payroll inquiries. Handling our company financials on a day to day basis and working with our outside accounting firm.
• MEMBERSHIP: Maintain accurate and up-to-date membership records in the database including processing new member applications, assist with member inquiries and provide excellent customer service, prepare membership reports and analyze data for trends and insights, collaborate with other departments to ensure seamless member experiences, assist with marketing efforts to promote membership benefits and programs, support the development and implementation of membership retention strategies
• EVENTS: Involves coordinating logistics, managing payments for conference-related expenses, creating name badges and master lists and working with hotels and off site venues
• MARKETING: Assists in executing marketing strategies, updating and managing marketing materials.
• Collaborate with team members on various projects, providing administrative and logistical support as needed.
• Handle confidential information with discretion.

Requirements:

• Proven experience in an administrative role with responsibilities for office tasks and financial record-keeping. Ideal candidate will have a background with conference planning, membership organizations or both.
• Bachelor's degree in business administration or related field preferred
• Proven experience in membership management or related administrative role
• Strong attention to detail and excellent organizational skills
• Proficient in general ledger reconciliation and accounting principles
• Familiarity with accounting software and ability to perform account analysis
• Knowledge of accounts payable, accounts receivable, debits, credits, and GAAP
• Understanding of governmental accounting regulations and tax requirements
• Proficiency in QuickBooks Online is essential; candidates without this skill will not be considered.
• Strong organizational skills and the ability to handle multiple tasks simultaneously with high attention to detail.
• Experience planning conferences or meetings preferred
• A strong understanding of member driven organizations preferred
• Excellent communication skills, both written and verbal, with the ability to represent the company professionally in all forms of communication.
• A proactive and flexible approach to work, with the ability to work independently and as part of a team.
• A can-do attitude with the ability to be flexible and an effective problem solver.

Compensation

• The salary range for the Office Manager position is $58,000 - $70,000 annually. The position is Monday-Friday, 9 am to 5 pm in Culver City. In addition, there are two off-site conferences this position is required to attend in May and July, each for approximately one week. Occasional evening team events (2-3x year)
• Comprehensive health insurance package
• Retirement savings plan with employer match
• Paid time off and holidays
• We are committed to fair and equitable compensation practices, adhering to California's employment guidelines and regulations.

Benefits:
- Competitive salary based on experience
- Comprehensive health insurance package
- Retirement savings plan with employer match
- Paid time off and holidays

If you are a motivated individual with a passion for providing exceptional member experiences, we encourage you to apply for the Membership Coordinator position. Join our team and contribute to the success of our organization by supporting our valued members.

Job Type: Full-time

Pay: $59,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid sick time
• Paid time off
• Paid training
• Professional development assistance
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Ability to Commute:

• Culver City, CA 90230 (Preferred)

Ability to Relocate:

• Culver City, CA 90230: Relocate before starting work (Required)

Work Location: In person