Description

As a Construction Project Management Administrator  you will play a crucial role in supporting the smooth operation of construction projects. You will be responsible for providing administrative assistance to the project management team, ensuring efficient communication, organization, and documentation throughout the project lifecycle. Your attention to detail, organizational skills, and ability to multitask will be essential in contributing to the success of construction projects.

Duties/Responsibilities: Construction Project Management Administrator

1. Administrative Support: Provide administrative support to the project management team, including scheduling meetings, coordinating appointments, and handling correspondence.

2. Documentation Management: Maintain accurate and up-to-date project documentation, including contracts, permits, drawings, specifications, submittals and other project-related documents. Organize and file documents in a systematic manner for easy retrieval.

3. Communication: Facilitate communication between project stakeholders, including contractors, subcontractors, suppliers, and internal team members. Distribute project-related information, updates, and announcements as necessary.

4. Meeting Coordination: Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing meeting notes. Ensure that action items are documented.

5. Budget Tracking: Assist in tracking project budgets, expenses, and invoices. Work closely with the project management, suppliers and subcontractors and accounting team to ensure accurate and timely processing of payments and invoices.

6. Resource Management: Assist in coordinating resources for construction projects, including equipment, materials, and utilities. Keep track of resource allocations and ensure that they align with project schedules and requirements.

7. Reporting: Prepare regular progress reports, status updates, and other project-related reports as required by the project management team. Compile data and information from various sources to create comprehensive reports for project stakeholders. 

8. Risk Management: Assist in identifying, assessing, and mitigating project risks. Maintain subcontractor insurance and risk registers and assist in implementing risk management strategies to minimize project disruptions and delays. Ensure proper record keeping and compliance documentation for OSHA, SWPP, workers comp and safety related items.

9. Quality Control: Support the project management team in ensuring that construction activities comply with quality standards, specifications, and regulations. Assist in conducting quality inspections and addressing any issues or deficiencies identified.

10. General Support: Provide general administrative support to the project management team as needed, including photocopying, scanning, filing, and other clerical tasks. Assist in coordinating travel arrangements and accommodations for project team members if required.

11. Other duties as assigned

Requirements

· Proven experience in an administrative role, preferably in the construction or real estate industry.

· Strong organizational skills with the ability to multitask and prioritize tasks effectively.

· Excellent communication skills, both verbal and written.

· Proficiency in Microsoft Office Suite and project management software.

· Attention to detail and accuracy in documentation and data management.

· Ability to work effectively in a fast-paced environment and under tight deadlines.

· Knowledge of construction project management principles and processes is a plus.

· Ability to demonstrate the company’s core values - We Get Better Every Day, We Are Confident Yet Humble, We Do The Right Thing

Education and Experience: 

High school diploma or equivalent required.

Construction related experience preferred.

Construction related experience preferred.on, construction management, or related field preferred. 

Physical Functions 

• Bending, kneeling, stretching, climbing stairs and ladders, squatting, and lifting up to twenty-five (25) pounds