TITLE: Facilities Manager

POSITION CLASSIFICATION: Non-Exempt, Fulltime

POSITION REPORTS TO: Director of Human Resources and Facility Operations

POSITION OVERSEES: N/A

Position Overview:

As a Facilities Manager, you will oversee a range of critical tasks related to the efficient functioning of the Lancaster Chamber. Your responsibilities will encompass janitorial services, building maintenance, and operations support. You’ll play a pivotal role in ensuring a well-maintained, safe, and organized environment.

Building hours are Monday-Friday 8am-4:30pm. You have the opportunity to collaborate in creating the working hours for this position, ensuring they align with the operational needs of the organization.

Responsibilities:

1. Janitorial Services:
   • • Maintain cleaning schedule for the building.
     • Order cleaning supplies and equipment.
     • Perform hands-on cleaning tasks (e.g., vacuuming, mopping, restroom cleaning, etc.).
     • Respond to emergency cleaning needs (e.g., spills, accidents).
     • Ensure adherence to health and safety protocols across all areas.
     • Promote a clean and hazard-free environment.
2. Building Maintenance:
   • Oversee routine maintenance tasks to keep the facility in optimal condition:
     • Conduct regular inspections of the building, identifying repair needs.
     • Address minor repairs promptly (e.g., fixing light fixtures, door handles, plumbing issues, tables, etc.).
     • Coordinate with external contractors for major repairs or renovations.
     • Maintain records of maintenance activities.
     • Ensure compliance with safety regulations.
3. Operations Support:
   • Meeting room setup
   • Front desk support
     • Daily lunch coverage
     • End of day support, handling minor tasks when COSS is unavailable
   • Coordinate printing-related activities, including:
     • Execute print requests from Chamber team and building partners.
     • Ensuring timely delivery of printed materials.
     • Maintaining printers, copiers, and other printing equipment.
     • Monitoring ink and paper supplies.
     • Troubleshooting printing issues.
     • Administering bulk mailing process
   • Monitor expenses related to janitorial services, maintenance, and printing,

Qualifications:

• Experience:
  • Previous experience in facilities management, building maintenance, or related fields.
  • Familiarity with printing processes and equipment helpful.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication.
  • Problem-solving mindset.

Additional Required Duties:

• Abide by and follow The Lancaster Chamber Employee Handbook
• Represent the Lancaster Chamber in a professional manner
• Attend Operations team meetings and monthly all staff meetings
• Attend periodic specific training provided by Lancaster Chamber

• Attend and assist with required Chamber events
• Perform all other assignments and duties as assigned

POSITION REQUIREMENTS:

Technology Requirements:

• Ability to utilize Microsoft Office products
• Adobe Creative Suite experience recommended, but not required

• Ability to navigate the Internet
• Ability to learn and utilize Chamber membership software
• Ability to learn and utilize software related to processing of bulk mailings
• Ability to learn, utilize, and troubleshoot all print room equipment

Physical Requirements:

• Ability to lift, push, pull 50 pounds
• Ability to move briskly with little to no issues

Other Requirements:

• Possession of a valid driver’s license
• Possession of a registered vehicle

POSITION INTERACTS WITH:

• Lancaster Chamber Staff
• Building partner organizations
• External vendors
• Lancaster Chamber members

• The public