Job Description

Job Description

FL-Havana-NWFWMD-Administrative Services-Receptionist

LENGTH OF ASSIGNMENT : 3 months to 6 months

DRESS CODE : Business Casual / Casual (depending on the day and if there are planned meetings / visitors etc).

WORK ENVIRONMENT : Receptionist is to remain in the lobby area at all times and work with other staff for relief coverage to determine appropriate time for lunch and breaks.

CANDIDATE RESPONSIBILITIES :

Make sure the switchboard is open and operating promptly at 8 : 00 a.m., throughout the day until 5 : 00 p.m. Relief coverage will be provided for a one-hour lunch, as well as morning and afternoon breaks

Greets visitors in a professional friendly and hospitable manner

Ensures visitors sign in, receives a visitor badge and notifies appropriate staff to escort visitors beyond the lobby area

Professionally answers incoming calls

Ensures call are redirected to the appropriate staff or transfer call to voice mail when appropriate

Receives and sorts incoming mail and faxes for pick-up

Keeps front desk manual up-to-date detailing receptionist procedures

Performs other routine clerical functions as directed

EDUCATION AND MINIMUM REQUIREMENTS :

High school diploma or GED

Minimum of one year administrative experience

Experience in Microsoft Office (Word, Excel, Outlook)

SPECIAL ABILITIES AND / OR REQUIREMENTS :

Excellent phone etiquette

Excellent verbal communication skills

Punctual

Able to work with minimum supervision

Should be customer service driven

Able to multi-task