The Recruiting Coordinator is an essential member of the Talent Acquisition Team that will represent the team externally to candidates and new hires, and internally to HR peers, co-workers, hiring managers and leaders. This role will be responsible for providing recruitment support for all openings across our MSR portfolio of companies. On average, the Recruiting Coordinator may spend 75% of their time on the daily coordination of recruitment administrative functions (e.g. background checks, and on-boarding processes), and 25% of their time may be spent in efforts supporting the Talent Acquisition (TA) team and candidate experience (e.g. pre-screening, scheduling interviews, and communicating with Hiring Managers and candidates).

• Provide end-to-end recruitment operational support for the Talent Acquisition Team.
• Schedule interviews, communicate interview details, provide necessary information, and ensure a positive interview and selection experience.
• Serve as the main point of contact for candidates throughout the recruitment process.
• Arrange interview logistics, including air and hotel reservations as needed.
• Create offer letters and send them to candidates to begin the onboarding process.
• Ensure that new hires complete all necessary onboarding documentation accurately and in a timely manner.
• Collaborate with TA/IT/HR by ensuring all hires have a smooth onboarding process.
• Update the applicant tracking system daily to ensure candidates are immediately processed, dispositioned appropriately, and ensure ATS and requisition details are accurate.
• Review background test results for new hires and escalate them as needed to the TA Leadership team for further consideration.
• Assist recruitment team with customized screening and initial contact of applicants to determine qualification and interest level, as needed.
• Oversee the temporary staffing process by sourcing candidates through temporary staffing agencies, facilitating their introduction to hiring leaders, and managing the onboarding of temporary staff members.
• Provide support to a variety of recruitment projects.
• Maintain comprehensive knowledge of recruitment, employment, compensation, benefits, pay administration, and other related organization policies and procedures.
• Serve as a resource for recruitment policies, procedures, and practices to hiring managers, HR staff and others.
• Partner with the HR Compliance & Immigration for any recruitment related responsibilities, re-certification process, and responding to inquiries related as needed.
• Assist with the creation and maintenance of various recruiting materials and reports (e.g. new hire documents).
• Identify opportunities for improving candidate experience and partners with T.A. management in making the necessary changes.
• Provide feedback related to recruitment policies and practices timely and consistently back to the T.A. management team.
• Provide a high level of customer service.
• Attend and participate in job fairs, community activities and other public and department related recruiting events, as needed.
• Other duties as assigned and modified at the manager’s discretion.

• High School Diploma. Bachelor’s Degree preferred.
• Two years of processing a high volume of administrative transactions.
• Two years of previous experience working in a fast-paced, high-growth Talent Acquisition Department for either an agency or in-house capacity.
• Experience with an Application Tracking System (iCIMS and UltiPro experience is a plus).
• Strong attention-to-detail/high-level of accuracy.
• Stellar verbal and written communication skills. Solid understanding of the need to close the loop with different parties (Hiring Managers, Recruiters, New Hires, etc.) on different hiring statuses.
• Comfortable working in a busy environment and in dealing with ambiguity at times.
• Ability to interact effectively with all levels in the organization and external clients and represent the organization and the Talent Acquisition Department in a positive and professional manner.
• Ability to multi-task and oversee multiple candidates simultaneously who are in distinct phases of the recruitment process.
• Maintain confidential information and possess the judgment to escalate issues appropriately.
• Good problem-solving abilities and the ability to troubleshoot issues independently and drive them to closure with minimal supervision.
• Ability to work variable and flexible hours, as needed.
• Strong proficiency with Microsoft Office Applications (Outlook, Word, Excel, PowerPoint).
• Familiarity with relevant employment and HR laws.

CERTIFICATIONS, LICENSES, AND/OR REGISTRATION
• SHRM-CP/SCP; PHR/SPHR preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to handle, touch or feel objects, tools, or controls. The employee frequently is required to talk and listen. The noise level in the work environment is usually moderate. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

EEOC
Bayview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.