Part-Time Accounts Payable/Accounts Receivable

Lake Station Community Schools | 2500 Pike Street | Lake Station IN 46405-2258

Hours: 25-30 per week

Payrate: $16.10 or higher based on experience

Lake Station Community Schools | 2500 Pike Street | Lake Station IN 46405-2258

ESSENTIAL FUNCTIONS AND EXPECTATIONS OF THE POSITION:

• Maintain Accounts Payable.
• Process outgoing payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills, invoices, and statements properly reflect payments and are accounted for and properly posted in SSI FMS.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and following-up
• Generate reports detailing accounts payables status
• Prepare monthly financial summary sheet and maintain check register.
• Understand funds, expense accounts, receipt accounts, and cost/location centers
• Understand and reconcile electronic payments on student fee accounts
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
• Enter new employee into SSI, report employment to SSA and Indiana new hire.
• Assist with routine bank account reconciliation and in-depth problem solving.
• Verify background checks
• Send employee on-boarding documentation to new hires
• Process and enter deposits/cash/credit card
• Support compliance with school bylaws, policies, procedures, applicable, as well as Indiana State Board of Accounts and federal grant guidance
• Answer phones, greet walk-in visitors
• Monitor employment website for applicants
• Monitor checking account on regular basis for fraudulent activity
• Create purchase orders, checks, vouchers, claims, and payable docket
• Process and create reports for the School Board
• Process claim forms for employees
• Assist the executive secretary, payroll specialist/deputy treasurer and substitute coordinator
• Receive, open and disperse US Mail and interoffice mail
• Monitor postage meter/replenish postage
• Maintain vendor file for IRS W-9, TIN certification forms
• Maintain personnel file for US CIS I-9, employment eligibility form and employee files
• Process Auditor of State and Auditor of County electronic deposits and payments
• Maintain high level of confidentiality
• Must be a multi-tasker, self-starter
• Fill in for and assist substitute coordinator and executive secretary
• Assist payroll specialist with vouchers and employee verifications
• Monitor corporate purchase card and activity.
• Process and prepare invoices for facility use and for reimbursement of classified personnel payroll.
• Gather and compile statistical information for the CFO and/or Superintendent.
• Other duties as assigned.

QUALIFICATIONS:

Employee must demonstrate the skills and abilities listed below. Must also have good moral character and ethical code. Serve as a role model for students and adults. Can take direction and has organizational skills. Is self-directed and enjoys working with people.

Education and/or Experience: High school diploma. Related experience preferred. School experience is preferred. Successful candidate will participate in the Indiana Association of School Business Officials (IASBO) professional development certification program Business Office Specialist track.

Language Skills: Ability to read and interpret documents including, but not limited to, policies and budgets. Able to write routine reports, memorandum, and business letters. Able to speak effectively to individuals and small groups, utilizing good telephone and public relations skills.

Mathematical Skills: Ability to perform four basic operations (add, subtract, multiply, divide) in whole numbers, fractions, and decimals. Able to utilize understanding of percentages and estimation.

Reasoning Ability: Ability to apply common sense understanding and decision-making skills to prioritize tasks, solve problems, and carry out instructions in written, oral, or diagram form.

Other Skills and Abilities: Must have an operational knowledge of word processing, spreadsheet, financial and student data programs, typing skills (40 words per minute minimum), organizational and time management skills. Must have good bookkeeping skills and ability to manage the district website.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to regularly sit and talk and hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk and reach with hands and arms. The employee may also have to exert up to 10 pounds of force occasionally. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth vision and the ability to adjust focus.

Working Environment/Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsibilities are completed primarily in the school corporation business office. Noise levels from general activity and office machines are moderate.

The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

AFFIRMATIVE ACTION STATEMENT

It is the policy of Lake Station Community Schools to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all School Corporation-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the School Corporation where appropriate. As part of the School Corporation’s equal employment opportunity policy, Lake Station Community Schools will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. Employees and applicants shall not be subjected to harassment, intimidation or any type of retaliation because they have (1) filed a complaint; (2) assisted or participated in an investigation, compliance review, hearing or any other activity related to the administration of any federal, state or local law requiring equal employment opportunity; (3) opposed any act or practice made unlawful by any federal, state or local law requiring equal opportunity; or (4) exercised any other legal right protected by federal, state or local law requiring equal opportunity. The above-mentioned policies shall be periodically brought to the attention of supervisors and shall be appropriately administered. It is the responsibility of each supervisor of the School Corporation to ensure affirmative implementation of these policies to avoid any discrimination in employment. All employees are expected to recognize these policies and cooperate with their implementation. Violation of these policies is a disciplinary offense. An Affirmative Action Officer has been assigned to direct the establishment and monitor the implementation of personnel procedures to guide our affirmative action program throughout Lake Station Community Schools. Contact the Administration Center, call 219-962-1159 or email HumanResources@lakes.k12.in.us for questions, concerns, complaints or more information.