Kwest Energy Project Coordinator Position Description

Position: Project Coordinator - Energy

Report to: Sr. Project Manager

Job Description Overview

The project coordinator is responsible for estimating and project management support for multiple projects in the Energy market as it grows. The Project Coordinator will require flexibility to support other non-Energy sectors within Kwest Group as well, as needed. The project coordinator will work closely with the project management team. Project coordinators should have the ability to prepare and interpret flowcharts, schedules, and step-by-step action plans. Additionally, they should possess the ability to read and understand DOT style plans and specifications. They should have strong organizational skills, have client facing and teamwork skills, technical skills, and a working knowledge of software systems from Microsoft, HCSS, and Primavera. Generally, project coordinators should have a bachelor’s degree in Construction Management, Civil Engineering, or related field or have requisite experience.

Responsibilities

• Assist in the preparation of bids by working with a project manager and/or senior project manager regarding constructability issues.
• Assist in the preparation of quantity take-offs for proposals.
• Work with project manager, senior project manager, general superintendent, and project foremen to arrange and manage company resources on all projects.
• Represent company to public/clients at pre-bid meetings and project meetings.
• When needed, work at project sites to direct/assist the project foremen.
• Prepare bids.
• Review and understand all plans, specifications, addenda, and other bid documents.
• Serve as technical/constructability expert during proposal process.
• Procure subcontract and material quotes. Review all subcontractors’ and suppliers’ quotes to ensure they meet specifications, and that Kwest Group has included the full scope of work in the bid.
• Prepare a summary of additional project requirements (i.e.: on-site safety representative, drug testing, testing laboratory services, submittals requiring P.E. stamp, waste/borrow agreements, sales tax, special insurance requirements, etc.). Review with the project manager and senior project manager prior to bid.
• Assist project manager and senior project manager in pricing and final submission of bid documents.
• Schedule and complete all duties with minimal direct supervision.
• Represent Kwest Group in a professional manner in all instances.
• Assist in the preparation and management of projects from award to project close-out.
• Attend an in-house pre-job meeting to review the scope of the project.
• Attend a pre-job meeting with the owner as needed. Assist in the preparation of all documents (i.e.: schedule, material source letter, subcontractor letter, haul route request letter, others).
• During the life of the project, maintain original plans and specifications, maintain all revisions to plans and specifications, and distribute revisions to suppliers and subcontractors affected by revisions as needed.
• Schedule and complete all duties with minimal direct supervision.
• Perform all duties consistent with Kwest Group’s Mission Statement and philosophy.
• Maintain a positive attitude and good working relationships with customers, employees, and the public.

Education and Qualifications

• Work experience as a Project Coordinator or similar role preferred, but not required
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
• An ability to read & understand DOT style plans, and specifications.
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Strong technical skills, and working knowledge of Microsoft Office Suite software
• Prior experience with HCSS, and Primavera is preferred.
• Bachelor’s in Construction Management, Civil Engineering or related field is preferred, but not required
• Possess personal qualities of integrity, credibility, and commitment to the corporate mission and
• Valid state driver’s license and must be qualified to operate a vehicle under the conditions of Company’s driving policy
• Ability to pass a drug, driving and background screening.

Authority

Progression

Project coordinators will be considered for the role of project manager upon the completion of a period as a project coordinator. The need for additional project managers will be dependent on Kwest Group’s project management needs. The needs will be evaluated for each business sector by the senior project manager and director of operations. Project coordinators will be considered for promotion during their annual evaluation period.

Kwest Group Mission Statement

It is our goal to provide each client with unsurpassed results in target geographical areas through exceptional project management supported by a highly trained and motivated team utilizing the best resources, with safety having priority over all competing objectives. To accomplish this, we recruit and retain the best employees in our industry while maintaining a focus on diversity and stakeholder satisfaction. At all levels, Kwest Group will continually strive to be the leader in the construction industry with our core values being safety, quality, and customer satisfaction.

About Kwest Group

Kwest Group is a self-performing civil site construction firm, nationally recognized as an industry leader in safety by Assoc. Builders & Contractors, as well as being Marathon Petroleum’s Contractor of the year in 2016, with operations in the energy, petrochemical, rail, & federal markets. At Kwest Group, we enjoy being an employee-owned company (ESOP), sharing the highest core values of safety, quality, and customer satisfaction. We are committed to our team members and the work they do, giving them the tools, they need to succeed and grow with us, while ensuring the highest degree of safety for our associates, project stakeholders, and the public. We offer a remarkable safety program that has resulted in over 4.8 million man-hours worked without a lost time incident and includes a wellness program with rich benefits.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO

Kwest Group maintains a policy of non-discrimination for all employees and applicants in every facet of the company’s operations. In compliance with federal and state laws, Kwest Group recruits, hires, trains, and promotes all qualified employees, in all job titles, without unlawful discrimination based on race, color, creed, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, citizenship, national origin, disability, veteran status or genetic information.