Department: SHP Physical Therapy & Rehab Science (PTRSAT) ----- Physical Therapy and Rehabilitation Science Position Title: Office Coordinator - School of Health Professions (Physical Therapy & Rehabilitation Science) Job Family Group: Professional Staff Job Description Summary: Performs diversified administrative duties under the direction of the PTRSAT Business operations manager to coordinate and maintain an efficient office operation and perform administrative duties of a complex and confidential nature in support of office activities. Provides office management, administrative, and logistical support for department. Job Description: Required Qualifications Education: Bachelor’s degree in business administration, education, or related field, experience may substitute for education on a year-to-year basis. Work Experience: 1 year administrative work experience. Preferred Qualifications Work Experience: 2 years administrative experience in an academic or medical setting. Skills Self-motivated Positive Strong work-ethic Strong communication Initiative Organization Attention to detail Job Duties Track travel requests for faculty and students, process spend authorization and reimbursement forms in Workday Provide logistical support for travel to campus for remote faculty Process Time and Absence approvals as Department timekeeper, as well as update absence/scheduling calendar Track hours and payments for guest lectures and lab assistants Maintain inventory of office supplies and teaching supplies and equipment, request repairs and maintenance as needed Coordinate maintenance of the PTRSAT teaching lab classroom with faculty and graduate teaching assistants, manage key access / badge access for storage areas Make room reservations for classes and meetings and events Maintain teaching lab calendar and student calendars, proactively identify potential conflicts with room reservations and assist with logistics for each cohort of students Plans department events including catering orders Attends department meetings and take minutes as needed Assist search committees with arranging campus visits and itineraries for visiting faculty candidates Provide administrative support to PTRSAT Department Chair Helps track outcomes for department committees and other functional units, implement new databases, and compile reports Other duties as assigned Required Documents Resume Cover Letter Comprehensive Benefits Package: Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html Employee Type: Regular Time Type: Full time Rate Type: Hourly Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. Pay Range: $26.13 - $39.20 Minimum $26.13 Midpoint $32.67 Maximum $39.20 The mission of the University of Kansas Medical Center is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care. The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination https://kumc-publicpoliciesandprocedures.policystat.com/policy/8446235/latest/ https://admin.ks.gov/offices/personnel-services/policy--programs/fmla https://www.kumc.edu/public-safety/clery-information/annual-security-report.html https://www.kumc.edu/documents/hr/EO-Statement.pdf https://www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm