Location: Hybrid at Portland, OR

Opportunity

Under the direct supervision of the President, Luxury Brands & Wellness, the Executive Business Administrator performs a variety of administrative functions in support of the Leadership Team to optimize the team’s performance and execution. This includes managing schedules and communications of key company executives. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to execute their strategic initiatives and lead their teams effectively.This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion.

Specific Responsibilities

Communications

• Types and designs correspondences, memos, charts, tables, graphs, business plans, etc., to include preparation and editing of Authorized Corporate Transactions. Proofreads copy for grammar, spelling and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request of information.
• Coordinates communications for the organization in key areas, organizational updates and announcements ie Quarterly All Hands communication meeting and presentations and collateral for meetings.
• Act as liaison with K&B businesses and outside business contacts, including high level staff such as C-level executives, Presidents and Directors. Handles confidential and non-routine information and explains policies when necessary.

Scheduling

• Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attend top team and regional sales meetings, create and distribute meeting minutes and action items.
• Maintain the corporate calendar, updating key occurrences for the company and functional areas.
• Manage complex domestic and international travel itineraries and arrangements for the President and Director of HR. Occasional assistance with Leadership Team Travel.

Engagement

• Organize ongoing employee engagement initiatives such as stewardship events and Presidents’ Roundtable meetings, including travel arrangements and itineraries for guest attendees.
• Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Ann Sacks brand.

Financial Support

• Assist with the maintenance of expense reporting for the President and Director of HR, to include organizing and submitting expense reports, reviewing submitted expenses.
• Provide updated financial performance information to the President, including monthly sales achievement by showroom location.

Special Projects

• Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the President, Luxury Brands & Wellness, which may include planning and coordinating multiple presentations, disseminating information and coordinating direct mailings.