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Mailroom Coordinator

KMRG, LLC

Chicago, IL | Full Time

$35k-43k (estimate)

1 Week Ago

Mailroom Coordinator

KMRG, LLC Chicago, IL

$35k-43k (estimate)

Full Time 1 Week Ago

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KMRG, LLC is Hiring a Mailroom Coordinator Near Chicago, IL

ROLEWe are seeking an experienced Mailroom Coordinator to support the U.S. Attorney’s Office (USAO) Northern District of Illinois (NDIL) Department of Justice (DOJ). Your scope of work focuses on mailroom, reception, and providing support services.This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.Apply today!RESPONSIBILITIES

Manage stockroom of expendable supplies/forms and reorder as needed
Rotate and receive stock, sign for deliveries, and transport materials to the supply room
Ensure deliveries conform to orders, report discrepancies, and process receiving documents to the Purchasing Official
Process requests for supplies from Office employees
Receive, inspect, and store furniture and equipment
Report damaged items and processes receiving documents to the Purchasing Official
Sign out and deliver equipment (i.e. trial carts, media devices, easels, etc.)
Move filing cabinets, office furniture, boxes, charts, and case files to holding areas or to the Federal Records Center
Transport equipment, supplies, and files between the Chicago Office and the Rockford field office
Complete scheduled mail pickups and deliveries daily
Sort, meter, and route all outgoing mail upon receipt
Operate mailroom equipment to insert, fold, seal, wrap, and bundle mail
Maintain up-to-date directories by name, room, telephone number, organization, and forwarding address
Process and place all incoming and outgoing commercial mail in the lobby pick-up box by the end of each day
Prepare, process, and file the appropriate logs for all checks received in the mail room
Process all incoming and outgoing hand deliveries upon receipt in the mail room
Ensure all special requirements are met on the hand delivery form
Complete and process required hand delivery logs
Conduct local hand deliveries to external customers when needed
Ensure that no incoming or outgoing hand-delivery items are left in the mail room overnight
Set up, operate, and adjust office copiers to produce single and multiple-page documents
Operate binding equipment
Review incoming copying requests to determine priority, and method of reproduction
Handle sensitive materials (i.e., grand jury records, case documents, and press releases)
Ensure security and confidentiality of sensitive material at all times
Perform routine maintenance on office shredders (i.e., refilling oil and removing/replacing bags)
Identify copier/shredder/binding equipment malfunctions and operation problems and notify appropriate staff
Schedule and set up conference rooms and ensure rooms are cleaned at the end of the day
Arrange all necessary equipment to be operational (i.e. table set-up, seating, set-up easels with pads & markers)
Greet office visitors and issue Visitor ID badges
Respond to phone inquiries from customers and guests
Oversee the upkeep of government office vehicles (i.e., cleanliness, drive vehicles for scheduled maintenance)
Maintain vehicle schedules (Issue/Receive keys and logs to/from users)
Escort visitors and contractors who support the delivery and installation of equipment supplies and services
Ensure all work assignments are completed on time and immediately notify DOJ supervisor if issues arise
Perform frequent movements such as walking, bending, and lifting heavy equipment, boxes, and furniture
Coordinate with various stakeholders (federal agencies, U.S. Courts, vendors, delivery personnel, and contractors)
Provide feedback, opinions, suggestions, and recommendations on various administrative matters
Operate office technology machines (i.e., computers, fax, copier, mail metering, folder/inserter, binding equipment)

KNOWLEDGE & SKILLS

Excellent written and oral communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access, Teams)
Proficient in Adobe Acrobat (i.e., document converting, tools option)
Highly organized and multi-tasker
Excel in fast-paced settings

BACKGROUND

Minimum 1-year experience in an Administrative or Legal setting
Progressive and relevant experience
Must be able to lift a maximum of 70 lbs. and carry up to 35 lbs. (most items weigh between 15-20 lbs.)

EDUCATION

Bachelor’s degree preferred

LOCATION

Dirksen Federal Courthouse—219 South Dearborn Street, Chicago, Illinois 60604

TELEWORK

CLEARANCE

U.S. citizenship required since this role supports the U.S. federal government

CLIENT

Department of Justice (DOJ)

TRAVEL

No travel required

WORK HOURS

40 hours per week
8 hours per day

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-Exempt

RELOCATION

Not eligible for relocation benefits

******************KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

Job Summary

JOB TYPE

Full Time

SALARY

$35k-43k (estimate)

POST DATE

05/07/2024

EXPIRATION DATE

05/16/2024

WEBSITE

kmrggroup.com

SIZE

<25

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The following is the career advancement route for Mailroom Coordinator positions, which can be used as a reference in future career path planning. As a Mailroom Coordinator, it can be promoted into senior positions as a Mailroom Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Mailroom Coordinator. You can explore the career advancement for a Mailroom Coordinator below and select your interested title to get hiring information.