Basic Job Purpose/Function

Clerical Administrative Assistant III - Public Health - White Salmon - Non-Exempt. Grade 36, Steps 1-3, $20.81 - $22.07/Hr, DOQ, First Review March 1, 2024 . Open until Filled.
Performs advanced or technically difficult clerical and administrative duties requiring routine exercise of independent judgment. Typical responsibilities include composing correspondences, preparation and monitoring of accounting or budget records, providing information to the public, preparing operating or statistical reports, maintaining records and databases, entering data into specialty programs, and coordinating office functions. Ability to work well with public and present or promote County programs in a positive manner.

Essential Job Duties

• Works closely with public or administration to provide advance clerical support which may include composing correspondences, variety of highly technical reports, and meeting material preparations using word processing and a variety of other computer programs. Determines layout, formats, formulas, and other details. Compiles and verifies data for budget, payroll, contracts, or other statistical reports.
• Routinely makes recommendations within the scope of position responsibilities to improve programs, office procedures, and/or processes.
• Verifies and enters data into specialty or standard computer programs or databases. Maintains accuracy of information entered.
• Resolves problems or issues related to performance of job duties. Maintains and promotes effective working relationships with employees of the public.
• Coordinates office operations, and establishes and implements methods and procedures for processing of documents and smooth flow of work. Tracks projects and timelines.
• Establishes, maintains, and updates files, lists, and records for computerized or manual record keeping systems. Searches files and records for information as needed.
• Greets and assists the public by phone or in person. Provides general or specific information within scope of authority from knowledge or analysis of established procedures and policies, or applicable laws, rules or regulations. Directs caller or visitor to appropriate individual when necessary.
• Receives and processes payments or applications after reviewing for accuracy. Performs calculations and records transactions. Issues licenses, permits, certificates, or other official authorizations.
• Provides administrative support for department or committees. Prepares agendas and supporting materials, and takes minutes.
• Follows up on actions as needed.
• Provides back-up support for other department administrative positions.
• Performs other related duties as assigned.

Requirements/Minimum Qualifications

• Knowledge of principles, practices, and techniques and related tools/equipment to accomplish the basic function of this position, including any safety and/or legal requirements. This may, but not necessarily, include specialized skills.
• Ability to multi-task, and exercise discretion and judgment to resolve routine problems.
• Knowledge and ability to use standard office software programs including email, word processing, spreadsheet, and/or database applications.
• Knowledge and ability to operate standard office equipment including a personal computer, telephone, facsimile machine, photocopier, or other equipment required for the position.
• Any equivalent combination of education and experience that provides the applicant with the required knowledge, skills, and abilities to perform this job. A typical way to obtain the knowledge and abilities would be:
  • High school diploma or GED and two to four years of progressively responsible clerical and/or bookkeeping experience
  • Two years of related college or business school course work may be substituted for two years of experience

Licenses, Certificates and Other Requirements

• Valid state driver’s license in state of residence
• Specific positions may require specialized training or certification