1 Project Administrator/Accountant Job in Charleston, WV

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Project Administrator/Accountant

Kemron Environmental Services

Charleston, WV | Full Time

$81k-111k (estimate)

1 Month Ago

Project Administrator/Accountant

$81k-111k (estimate)

Full Time | Business Services 1 Month Ago

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Kemron Environmental Services is Hiring a Project Administrator/Accountant Near Charleston, WV

Summary of Position: The Project Administrator/Accountant is responsible for working closely with the Regional Manager, Project Managers, existing Project Administrator/Accountant and other staff members to provide general office/project administrative support as well as project accounting support. The position responsibilities include the facilitation of final project document edits and reproduction, review of project commitments and project accounting reports, budget estimating, client invoicing, accounts receivable and purchase orders using Dynamics software. The position requires knowledge of project accounting, as well as extensive working knowledge of Microsoft Dynamics, Word, Excel, PowerPoint, Adobe Acrobat and SharePoint. The Project Administrator/Accountant must be able to work independently as well as with multiple professionals in the office daily, and to work collaboratively with other regional office staff via Teams/telephone/email.Essential Duties and Responsibilities:

Assisting the Regional Manager and Project Managers in estimation and tracking of project budgets, preparation of proposal and project deliverables, and other tasks as needed.
Reviewing project cost commitments and project accounting reports
Preparing and receiving Direct Purchase Orders (POs) and processing AP vouchers against direct POs
Receiving Indirect POs and processing AP vouchers against PO commitments
Processing subcontract invoices against subcontract commitments
Processing client billings and entering cost recovery
Assisting with client invoicing and accounts receivable management
Independently carrying out recurring office procedures including filing, QA/QC checks, employee training records maintenance, updating databases, etc.
Provide general office support to the project team and administrative staff as needed

Qualifications/Requirements

Minimum 2 years of project accounting experience to include POs, AR, Client Invoicing required
Minimum 5 years of relevant office administrative experience required
Minimum of H.S. diploma required; additional education/training preferred
Must be computer literate with strong working knowledge of Word, Excel, Adobe Acrobat, PowerPoint and SharePoint
Minimum 2 years hands-on experience with accounting/project accounting software data entry and report generation; Microsoft Dynamics experience preferred
Must be very well-organized and meticulous with details
Ability to work occasional evening and/or weekend hours to meet tight deadlines
Other critical skills required for this position include:
- Excellent verbal and written communication skills
- Good analytical and problem-solving skills
- Ability to work independently and with teams both in-office, in other company locations and/or project sites

Work Context/Physical and Mental Requirements:

Primarily works in an office setting, with some remote work possible on a pre-arranged basis
Office environment is comprised of offices, hallways, conference room, filing room
Ability to bend and stoop to reach all drawers of a file cabinet
Must have the ability to move about to accomplish tasks or move from one office area to another within an office environment; this includes traversing offices, the file archive room and hallways of approximately 50-100 steps at a time
Prolonged periods, generally up to 2 hours at a time, sitting at a desk and working on a computer to meet job requirements
Must be able to lift up to 15 pounds at times
Must have ability to remain in a stationary position, often standing or sitting for up to an hour at a time to accomplish job duties
Must have the ability to manage multiple tasks simultaneously in an efficient manner
Must be able to assess the accuracy, neatness, and thoroughness of assigned tasks
Ability to occasionally work after normal business hours and on weekends on an emergency and pre-arranged basis is required
Must understand and follow KEMRON SOPs for specific task(s)
Must be able to assess the accuracy, neatness, and thoroughness of assigned tasks

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities which are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time
KEMRON is an ESOP company offering a full benefits package which includes medical/dental/vision/life/disability/AD&D insurance, a 401(k) and the opportunity to be an employee-owner. EEO/AA Employer/Vets/Disability