SUMMARY

Do you LOVE planning? Are you looking to grow into a project management role? Are you a highly motivated and detail-oriented individual with a passion for overseeing complex projects from start to finish? Have you successfully managed a project from start to finish? Do you have the ability to motivate and inspire others? Are you ready to grow your leadership skills by supporting projects across teams?

If you're thinking to yourself "That's ME!", please read on and apply for a discovery call to see if this opportunity would be the career change that you've been dreaming of!

Our Assistant Project Manager works alongside Kayo's most senior Project Managers who are the creative catalysts behind the magic of Kayo events. The Assistant Project Managers support the Project Manager as they transform ideas into tangible plans and bring live experiences to life. While an Assistant Project Manager can be a long term role at Kayo, it is our hope that you will grow into a full-time Project Manager. You will support the coordination of projects across departments and sharpen your skills at managing up! As an Assistant Project Manager, you will be eager to oversee every phase of a project, from meticulous planning to putting the finishing touches on the event and tying up loose ends. You will welcome an opportunity to run with a task independently. You'll also get to travel and execute events for approximately 3-4 weeks each year, following a predictable schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Support to Project Management

• Create thorough and adaptable project plans and timelines
• Track the plan weekly with KPIs
• Collaborate across departments to keep projects on track and solve problems
• Source vendors and negotiate vendor contracts
• Design and deliver an exceptional experience at our events
• Create and manage project budgets
• Support all last-mile event preparations
• Act as co-lead for on-site execution to ensure events run smoothly and exceed discerning client expectations
• Coordinate all post-event wrap-up responsibilities
• Conduct a thorough project post-mortem

Customer Experience

• Design and deliver an exceptional experience at our events
• Manage registration process, collaborating closely with marketing, sales and programming
• Communicate directly with clients as needed
• Anticipate questions and create FAQs to reduce the number of questions

Special Project/Event Support

• Taking on special projects and/or supporting Product Operations team members as needed
• Assisting during events, such as registration, logistics coordination, and on-site support.

SKILLS

• You have an Associate’s degree in a related field and 3 years of relevant experience.
• You possess excellent communication, leadership, and problem-solving skills.
• You demonstrate the ability to manage multiple projects and tasks simultaneously.
• You exhibit a fanatical attention to detail.
• You enjoy organization and process improvement.
• You embrace a growth mindset and are looking to evolve into a leader.
• You are proficient in the Microsoft Office Suite.
• You possess excellent communication and interpersonal skills, with the ability to effectively interact with stakeholders at all levels.

PREFERRED SKILLS

• You hold a Bachelor’s degree in a related field.
• You have 1 years of experience in project management or event management.

CULTURAL FIT

The ideal candidate will embody our core values: Humble, Hungry, People Smart, and Tolerant. Key character attributes essential for this role include:

• Growth Mindset: You embrace a growth mindset and are looking to evolve into a leader
• Initiative: You MAKE things happen vs. HOPING or WATCHING things happen. You should recognize issues and concerns independently and effectively create variance plans to maintain performance
• Attention to Detail: Must have fanatical attention to detail and strong organizational skills. Small things are the big things. Good is the enemy of great
• Flexibility and Adaptability: Should be able to handle a wide range of projects and assignments with the ability to adapt to changing conditions in the business environment (product performance, customer expectations and market conditions)
• Judgment/Decision Making: You possess the ability to analyze problems, assign proper priorities, and determine correct actions to take. You know when to seek help and you know how to prioritize activities, actions, and resources effectively
• Hospitality: Must enjoy working with clients and have the desire to make every client feel special
• Teamwork: You interact well with others. You listen to others and engage in respectful email and verbal communications with team members as they quarterback sales opportunities. You must put the company goals before your own

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift

Ability to Relocate:

• Charlottesville, VA 22903: Relocate before starting work (Required)

Work Location: Hybrid remote in Charlottesville, VA 22903