SUMMARY

For those contemplating law school, this is an opportunity to work under the direct supervision of a team of lawyers as the Real Estate Legal Assistant and be deeply involved in and responsible for supporting the delivery of quality legal services to national leading institutional lending clients. The position involves performing specialized legal assistant and administrative duties pertaining to sophisticated and market leading affordable multi-family housing transactions, involving tax-exempt financing, federal and state low income housing and historic tax credits, federal and local rent subsidy programs, real estate tax abatement programs and subordinate financing provided by governmental and mission based lenders. Assignments typically involve document production, client contact and transactional closing coordination requiring a high degree of organizational, analytical and technical skills. This position typically works directly with three or more attorneys as a primary assignment and is a great learning experience for anyone contemplating law school.

The Real Estate Legal Assistant maintains professionalism and strict confidentiality in all client and Firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but may not be limited to, the following. Other duties may be requested and/or assigned. Regular and predictable attendance is an essential function of the position. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist in the preparation of legal documents primarily related to the acquisition, ownership and development of real estate property.
• Prepare financing statements and amendments/terminations of financing statements.
• Prepare and/or draft corporate resolutions and review leases, titles, surveys, loan documents, loan commitments, closing checklists & other transaction documents.
• Assist with closing of real estate transactions to include title searches, coordination, and preparation of all documentation for closings, disclosure statements for buyers and sellers, escrow documents, title documents, removal of title exceptions, closing checklists, etc.
• Perform file organization and maintenance.
• Maintain up-to-date time reports to ensure accurate client billing and order WIPS/invoices, as needed.
• Revise loan documents following receipt of comments from working group.
• Organize closing logistics and post-closing deliveries.
• Assemble and circulate executed documents in preparation for deal closings.
• Coordinate conference calls and travel arrangements, as needed, and prepare any related expense reimbursements/client disbursements.
• Create closing binders when necessary.
• Communicate with bankers and underwriting staff to obtain missing information pertaining to loan documents.

KNOWLEDGE, SKILLS, AND ABILITIES

• Bachelor’s degree required and one or more year’s related experience in a law firm environment preferred; or equivalent combination of education and experience.
• Computer proficient with experience and working knowledge of real estate-related databases, Internet research, due diligence, Excel, Outlook, and MS Word preferred.
• Knowledge of basic real estate transactions is preferred, but not required.
• Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e‑mail, or verbally.
• Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
• Analytical skills requiring an aptitude for detail and accuracy in order to analyze and research corporate transactional data, process information, and perform essential duties.
• Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detailed-oriented work environment utilizing excellent administrative, judgmental, and decision-making skills. Ability to work with frequent interruptions and adapt to changes in workflow.
• Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make routine decisions within scope of the position’s responsibilities.
• Proactive with excellent troubleshooting, problem resolution, and follow-through skills.
• Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare corporate transactional documents and forms, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.
• Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, and verifying numerical data on forms and documents.
• Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, calculator, scanner, facsimile, etc.
• Ability to occasionally retrieve and distribute files, written documentation and copies, or office supplies weighing up to 20 pounds.
• Work often requires more than 37.5 hours per week to perform the essential duties of the position.

We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.

Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Ability to Relocate:

• Washington, DC 20006: Relocate before starting work (Required)

Work Location: In person