We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today! Compensation:

$18 - $25 hourly based on experience

Responsibilities:

Responsibilities include, but are not limited to the following:

• Listing Management (Listing to Contract)
• Transaction Coordination (Contract to Closing)
• Marketing and Database Support
• Administrative Support
• Assist with agent Recruiting

As our Real Estate Administrative Manager, you will be responsible for:

• Overseeing all administrative tasks and ensuring they are completed accurately and on time
• Coordinating and managing all transactions, including contracts, listings, and closings
• Develop and implement effective marketing strategies to promote our services and listings
• Maintaining and updating our CRM system to ensure accurate and up-to-date client information and facilitating lead follow-up and communication
• Providing exceptional customer service to our clients and maintaining positive relationships with them throughout the buying or selling process
• Managing the office as a whole, including the equipment and supplies, and ordering new items when necessary

Qualifications:

• Previous experience in the real estate industry
• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
• Excellent written and verbal communication skills
• Weekend and evening availability
• Candidates are required to have a high school diploma or GED

• High school diploma or equivalent; some college coursework preferred
• 2 years of experience in an administrative support role in the real estate sales industry
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines with experience as a Transaction Coordinator
• Excellent communication skills, both verbal and written, with a professional demeanor and customer-service mindset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with other software programs commonly used in real estate offices (e.g., CRMs, MLS databases)
• Ability to work independently and as part of a team, with a positive attitude and willingness to help others
• Detail-oriented and able to maintain accuracy and confidentiality in a fast-paced environment
• Flexibility to work occasional evenings or weekends as needed to support special events or client needs

About Company

Kara Courtney and her team at True North Associates is a top-producing and growing team serving the greater SoCal markets.