Admissions Counselor

APPLICATION PROCESS AND HIRING TIMELINE INFORMATION
To apply for this position you should submit a KWU Employment Application, cover letter, resume/curriculum vitae,
three references, teaching philosophy, and your salary requirements. Please email your application materials to
hr@kwu.edu.

In your cover letter please pay special attention to matching your actual qualifications to the required qualifications
listed in this Job Description. Make sure you reference the position title on the subject line of your email. No phone
calls please.

ADMINISTRATIVE INFORMATION
POSITION: Admissions Counselor
POSITION’S GROUP: Advancement, Admissions, MARCOM
GROUP’S MAJOR RESPONSIBILITIES: The Advancement and Admissions Office advances the mission of Kansas

Wesleyan University through exceptional marketing and communications, student-centered recruiting, and
donor-centered fundraising activities.

POSITION’S DEPARTMENT: Admissions Department.
DEPARTMENT’S MAJOR RESPONSIBILITIES: The purpose of the Admissions Department is to recruit, admit and

enroll prospective students to become members of the Kansas Wesleyan University community. The
Department is responsible for conducting all activities to accomplish enrollment goals set by the institution.

POSITION’S DIRECT SUPERVISOR: Director of Admissions
DATE POSITION LAST REVIEWED OR ANALYZED: May 2023. Ken Oliver, Executive Vice President of Advancement

and University Operations; Becky Mathews, Director Human Resources
POSITION’S EMPLOYMENT STATUS: Full-time, Exempt, Staff, At-Will.
POSITION’S SALARY AND BENEFITS: Final salary is dependent upon the successful candidate’s experience and

qualification. Full-time benefits as outlined in the university benefits package found on the university’s job web
site.

POSITION INFORMATION

POSITION SUMMARY: Promote and represent Kansas Wesleyan University as the first point of contact for
prospective students, families, and counselors. Educate them on KWU’s curricular and co-curricular programs
as well as policies and procedures required for admission, scholarships, and financial aid. Support prospective
students through one of the most important chapters in their lives - inquiring about KWU, applying, committing,
and enrolling.

POSITION WORKS WITH: All employees of the University to include administrators, staff, faculty, and students.
POSITION’S STAFF AUTHORITY: None

Position Description – Admissions Counselor |

POSITION’S BUDGET AUTHORITY: None
POSITION’S PHYSICAL WORKING CONDITIONS: Ability to operate a motor vehicle, travel as much as 500 miles in

one day, and carry catalog cases weighing up to 50 lbs.
POSITION’S UNUSUAL HAZARDS OR WORKING CONDITIONS: none
POSITION’S EQUIPMENT: University phone system, University computer system, desktop computer.
POSITION’S WORK SCHEDULE: Due to the nature of the work, weekend and evening hours are required beyond

normal work hours, as well as greater than 40-hour work weeks during the heavy recruiting seasons. Total
expected annual work hours for this job are 2,500.

POSITION’S TRAVEL REQUIREMENTS: Evenings, weekends and overnight travel will be required. (Must possess a
valid driver’s license.)

POSITION DUTIES AND PERFORMANCE STANDARDS

POSITION’S ESSENTIAL DUTIES: (85% of time)
1. Admissions/ Outreach (70% of time)

• Formulate a plan for recruiting students within your assigned territory.
• Attend recruiting events such as college fairs, open houses, and other community activities to identify

enrolled student. Ensure they complete all requirements and set expectations with them for what the KWU
experience will be like.

Other Activities (15% of time)
1. Attend KWU Preview Days and other Special Events as needed.
2. Other activities assigned by the Director of Admissions and EVP.
POSITION’S PERFORMANCE MEASURES:
1. The effectiveness of the counselor on the overall recruitment of his/her area, including reaching short- and long-

term goals (This includes reaching yearly enrollment goals, as well as strong numeric representation at campus
visit programs).

2. Continuous building of relationships with high school counselors, college academic advisors, youth pastors, and
other individuals and groups which will enhance recruitment.

3. Personal growth, as seen in making mature business decisions, organizational skills, and utilization of time.
4. Demonstrating initiative and creative thinking in an effort to assist and improve the daily flow of responsibilities

for the department as a whole.

Position Description – Admissions Counselor |

• 1 to 3 years related professional work experience in higher education or similar customer service capacity.
• PREFERRED:

• Experience in interpreting policies and procedures for prospective students.

• MINIMUM REQUIRED

• Demonstrable ability to manage a specific geographic recruitment region by utilizing data for decision-

• Demonstrable passion for the small, private, liberal arts educational community.
• Demonstrable alignment with the mission and vision of KWU.
• Demonstrable professional level oral and written communication skills.
• Demonstrable proficiency in using Word and Excel.
• Demonstrable ability to work well with others and in teams.
• Demonstrable ability to prioritize duties and to execute detailed work.
• Demonstrable ability to maintain confidentiality.
• Demonstrable punctuality and reliability in attendance.

NOTICE OF SPECIAL JOB OR EMPLOYMENT REQUIREMENTS
1. THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHESIVE LIST OF ALL DUTIES AND

RESULTS TO BE PERFORMED IN THIS JOB. DUTIES AND PERFORMANCE STANDARDS MAY BE ADDED,
SUBTRACTED, AND/OR CHANGED BY YOUR SUPERVISOR AT ANY TIME DUE TO CHANGES IN DEPARTMENT OR
UNIVERSITY REQUIREMENTS.

2. Unless exempt due to an employment contract signed by the President of Kansas Wesleyan University, all
employees of Kansas Wesleyan are to be considered as an “at-will” employee.

3. All employees of Kansas Wesleyan University are considered “responsible employees” pertaining to Title IX
regulations concerning both the prevention and reporting of sexual assault or harassment situations. As such,
all employees must communicate with the Title IX Coordinator if they witness or hear about a sexual assault or
harassment situation.

4. Kansas Wesleyan University is an equal opportunity employer and complies with EEOC and ADA employment
requirements. It is and has been the policy of Kansas Wesleyan University to grant equal opportunity to all
qualified persons without unlawful discrimination based on race, color, gender, age, national origin, ancestry,
ethnicity, disability, sexual orientation, religion, or veteran status. To fulfill its mission as a Christian
institution, preference in hiring shall be given to persons who can affirm the Institution’s mission.

5. All “offers of employment” are subject to a criminal background check prior to employment.

Position Description – Admissions Counselor |