Description : Job Summary :

Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis.

Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, with limited guidance.

Assists with event execution by arranging small-scale events, with minimal guidance. Starts to apply data maintenance and management by leveraging working knowledge of department data and documentation retention policies.

Essential Responsibilities :

• Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback;
• acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses;

reviews others work to help others learn. Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work.

Assesses and responds to the needs of others to support completion of work tasks.

Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues;

escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations.

Identifies and speaks up for ways to address improvement opportunities within ones team.

• Assists with information dissemination by : drafting presentations, handouts, reports / spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices / process, with minimal direction from senior colleagues;
• writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with minimal guidance from senior colleagues and appropriate judgement and discretion;

abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.

• Maintains the work flow of the department by : assisting in the resolution of non-routine and routine requests and issues from department managers on an ad-hoc basis;
• identifying problems or questions to propose resolution, with instruction; operating standard office equipment (e.g., email, fax, xerox), with limited guidance;

maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.

g., space assignment, computer) in alignment with typical budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member;

inputting and editing routine and non-routine time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.

• Assists with event coordination by : ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance;
• may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with minimal day to day supervision;

finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.

• Assists with event execution by : arranging small-scale events, with minimal guidance; planning for the organization of standard travel arrangements for department head and / or staff members;

obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.

• Starts to apply human-resources data maintenance and management by : leveraging working knowledge of department data and documentation retention policies;
• inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, with some guidance from senior colleagues;

and formatting straightforward graphs, spreadsheets, and reports.

Minimum Qualifications :

• Minimum one (1) years of experience in Communications, Business, Health Care, or a directly related field.
• High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

Additional Requirements :

Knowledge, Skills, and Abilities (KSAs) : Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience

Preferred Qualifications :

• Associate's degree in Communications, Business, Health Care, or related field.

Last updated : 2024-04-30