Job Overview:
Juventus Academy NY is currently seeking a skilled Club Secretary to join our dynamic team. As a Club Secretary, you will play a crucial role in providing administrative support and ensuring the seamless operation of our office. The ideal candidate will have prior experience in a youth soccer club setting and possess strong organizational and communication skills.

Responsibilities:

• Coordinate and manage club communications with families, partners, and staff
• Schedule games, handle player registrations, and process payments efficiently
• Foster and maintain relationships with club president, including managers, coaches, players, and families
• Manage incoming calls and emails, directing them to the appropriate personnel
• Ensure adherence to league rules and regulations, including player eligibility, safety protocols, and disciplinary procedures
• Track program payments and generate customer invoices
• Create player cards for new registrants using gotsport/leagueapps
• Oversee inventory of uniforms, manage new orders, and coordinate delivery to staff, players, and families
• Organize club events such as tournaments, fundraisers, and awards ceremonies
• Welcome players and families during/after tryouts, providing necessary information and assistance
• Maintain accurate calendars for club programs and staff hours, ensuring timely communication with participants
• Post job openings, screen and evaluate potential candidates for the club
• Conduct onboarding training for newly hired staff
• Facilitate regular staff meetings on a weekly/bi-weekly basis
• Assist with data entry and upkeep of computerized records
• Prepare and distribute correspondence, memos, and reports as required
• Manage inventory of merchandise supplies and place orders as needed
• Generate payroll reports for company employees
• Demonstrate ability to work independently or collaboratively as part of a team, meeting deadlines consistently
• Perform general clerical duties such as photocopying, scanning, and filing documents
• Support other administrative tasks as delegated

Qualifications:

• Proven experience as a Secretary or in a similar administrative role
• Excellent written and verbal communication skills in English and Spanish (proficiency in Italian is a strong asset)
• Familiarity with office procedures and equipment
• Proficiency in Microsoft Office or similar software for document management
• Strong phone etiquette and interpersonal abilities
• Exceptional organizational skills with the ability to manage multiple tasks efficiently
• Attention to detail and accuracy in data entry and record-keeping
• Ability to handle confidential information with discretion
• Previous experience in a youth soccer club organization is advantageous
• Must be authorized to work in the US and currently residing near Randall's Island

This is initially a part-time position but can transition into a full-time role based on meeting company targets.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Employee discount
• Flexible schedule

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• New York, NY 10019 (Preferred)

Work Location: Hybrid remote in New York, NY 10019