Description

The Accounting Associate will support the finance department by handling all company mail, processing invoices, processing employee expense reports, creating customer invoices and recording payments received for the collective companies.

Primary Duties and Responsibilities: 

• Receives accounting related mail via scan and files in appropriate online filing system.
• Enters external vendor invoices into the accounting system in accordance with company procedures. 
• Receive and save employee expense reports in appropriate online filing system.
• Enter employee expense reports into the accounting system in accordance with company procedures.
• Investigates and resolves issues associated with processing of vendor invoices and expense reports.
• Receives a variety of routine internal and external inquiries concerning invoice or expense report status. Research, resolve and respond appropriately via phone or email. 
• Receives corporate credit card expense reports and saves in appropriate online filing system.
• Posts corporate credit cards purchases and reconciles credit card accounts.
• Create receivable invoices from various sources and accurately record all payments received.
• Create client invoices and email to clients as needed.
• Process bank deposits via remote deposit capture.
• Maintain payable and receivable accounts in accounting software, adding, or updating information as needed. 
• Maintain accounts receivable and payable records to ensure aging is up to date.
• Monitor accounts receivable and payable balances and report late accounts to appropriate personnel.
• Back-up for payroll processing using third party payroll software.
• Performs other duties as required to support Accounting Department

Type and Scope of Supervisory Responsibilities: 

• None

Requirements

Skills and Qualifications: 

• Problem Solving: Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Develops alternate solutions. Works well in group problem solving situations. Uses reason even when dealing with emotional topics.
• Ability to follow directions on accounting procedures and processes and offer suggestions of any better ways of processing workflow.
• Multi-tasking: Able to work in a fast-paced environment by prioritizing and multi-tasking.
• Able to meet deadlines with a high level of creditability, integrity, professionalism, customer service and motivation.
• Detail Oriented: Must pay particular attention to details in all transactions to ensure accuracy, completeness, and timeliness.
• Customer Service: Manages difficult or emotional customer situations. Responds promptly to customer needs. Responds to request for service and assistance.
• Communication: Speaks clearly and persuasively in positive or negative situations. Listens and when needed, gets clarification. Practices active listening skills to determine the nature of the problem/call. Practices excellent telephone and written communication skills including voice tone and grammar.
• Teamwork: Contributes to building positive team morale.
• Must be able to do math. Must be able to carry out complex written instructions. Must be able to prioritize demands that work with frequent interruptions.
• Attendance/Punctuality: Is consistently at work and on time. Ensures work responsibilities are covered.
• Confidentiality is a must.

Work Experience Required for this Job:

• Minimum of 12 years of AP/AR or general accounting experience.
• Minimum of 5 years of QuickBooks Enterprise knowledge and use required.
• Experience working with intercompany billing.
• Experience working with job and class accounting.
• General ledger knowledge required.
• Proficient in use of Microsoft applications including Excel, Word, Adobe and Outlook.
• Experience in working with multiple companies owned and operated under one umbrella.

Education Required for this Job:

• High School Diploma or higher.
• College or Technical School degree a plus but not required.

 Physical Abilities Required for this Job:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable qualified individuals with disabilities to perform essential functions.

• While performing the duties of this job this individual is regularly required to stand for long periods of time, walk, sit, talk, hear, use their hands and fingers (manual dexterity), use a telephone, and occasionally lift and /or move up to 25 pounds. 
• Specific vision abilities required by this position include, close vision, and the ability to adjust focus.

Mental Abilities Required for this Job:

• The ability to solve problems, make decisions, interpret data, organize information, written and oral communication and read/write.

Attendance Requirements:

• In-person attendance required during normal business working hours.
• NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.