This position is part-time hours cumulative yearly. Warmer months will have more hours weekly than the colder months. The property control specialist is responsible for the care, storage, and proper control of all evidence and found property seized and placed in the Josephine County Sheriff's Office property control room.(Illustrative Only. Any single position in this classification will not necessarily involve all the listed duties below and other positions will involve duties which are not listed. These duties represent the essential functions needed of persons in this classification.)
Directs the retrieving, securing, and releasing of property seized by law enforcement agencies. Performs future planning and development functions, manages the budget, oversees procurement activities and section audits, and develops and implements procedures.
The specialist maintains records of all property actions and arranges for disposal when authorized. The property control specialist shall be aware and knowledgeable of federal, state, and local laws and ordinances affecting seized property and its disposition. The property control specialist is responsible for overseeing proper administrative procedure relative to the county seizure ordinance.
Under the direct supervision of the assigned Sergeant the position:
1. Shall initiate and investigate cases involving the misappropriation or mishandling of items of evidence or property for which the specialist is responsible.
2. Shall store and maintain evidence and other property in a manner acceptable to the court, keeping an accurate record of the chain of custody.
3. Shall deliver evidence to various agencies or persons for testing, listening, and/or prosecution, etc., as directed by competent authority and supporting documentation as may be required.
4. Return property to persons entitled to said property. If property is unreturnable and/or the owner is unknown, the specialist shall arrange to dispose of the property at public auction.
5. Occasionally directs helpers, assistants, seasonal employees, interns, volunteers, or temporary employees and may temporarily act in a higher capacity.
6. Make all arrangements for the Sheriff's public auction of disposable property and shall be responsible for depositing the monies from said auction with the County Treasurer.
7. When possible, will assist other members in identifying the owners of found or recovered properties and will assist in returning property to the owner.
8. Will destroy property that is contraband or unreturnable due to the owner being an unknown person. Will destroy property as directed by court order or when the property is illegal to possess or when the property is of no value for public sale.
9. Will develop or modify systems or procedures to better facilitate the control, handling or disposition of property or evidence being held by the office.
10. Will coordinate the handling and disposition of various properties or evidence being held by this office and that are of interest to outside agencies.
11. Will coordinate the recovery of properties or evidence being held by outside agencies and that are of interest to this office.
12. Will maintain control and direction of all property storage areas being used by this office that are located outside the courthouse building.
13. Will write request, as required by ordinance number 81-16, for the sale, destruction, or retention for county agency use, of property in our custody that is not returnable.
14. Will, on a periodic basis, advise all personnel of the items they have in custody and shall request a current disposition on each item. In this area, the specialist shall have the authority to deal directly with the shift supervisor for prompt, complete replies to requests for dispositions.
15. Responds to inquiries from the public in person, over the telephone, and/or via correspondence regarding property.
16. Testifies in court as required regarding the integrity, preservation, transportation, and chain of custody of property and evidence.
17. Instructs recruits in evidence handling procedures and conducts tours of the section as required to trainees, officers, or students.
18. Provides customer service by communicating with the public, attorneys, County personnel, criminal justice agencies, and other law enforcement agencies concerning the receipt, return or status of property and evidence.QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. This position requires a working knowledge of modern property control and supply procedures. Requires knowledge of administrative practices, the general orders of the Sheriff's Office and Oregon Revised Statutes. Have a thorough and complete knowledge of the Law Enforcement Data System (LEDS).
Be able to work alone and unsupervised. Be able to deal with confidential matters, to effectively deal with the public, court officials, and Department employees, to effectively cope with unpleasant, at times grisly, crime scenes, Lift heavy objects over the head and/or place items onto shelves up to 8 feet high, to respond to off hour callouts, including nights and weekends.
EDUCATION AND EXPERIENCE
The Property Control Specialist for the Josephine County Sheriff’s Office must have a high school diploma or equivalency. Must have a minimum of three years of general clerical experience, with one year in a governmental and/or law enforcement related field preferred.
CERTIFICATES, LICENSES, REGISTRATIONS
Possession of or ability to obtain a valid Oregon Driver's License; safe driving record.BACKGROUND INVESTIGATION
Those employed in this position may be subject to pre-employment drug testing/physical examination and a background investigation, including criminal background investigation. Conviction of a crime will not necessarily disqualify an individual for this classification. Must pass and maintain Criminal Justice Information Systems (CJIS) security clearance.