JOHNSTON COUNTY PUBLIC SCHOOLS

Data Manager Job Description

POSITION: Student Information Data Manager 2

PAY: 68 ($3115)

LOCATION: Thanksgiving Elementary/River Dell Elementary

TERM OF EMPLOYMENT: 12 Months

FLSA STATUS: Non-Exempt

QUALIFICATIONS: 

• Extensive knowledge of computers, networking, and office practices.
• High level of accuracy in data entry and management.
• Ability to function under pressure and high demand needs 
• Administrative skills to interpret county and state policies governing withdrawals, attendance, immunizations, and health records. 
• Ability to communicate with multiple schools personnel, students, parents, and outside agencies. 
• Ability to migrate and manipulate data by using Microsoft Office, Google Suites, and PowerSchool product applications.
• Uses discretion to structure tasks to meet expectations and prioritize to meet deadlines. 
• Securely understands student information confidentiality processes. Extremely confidential communication procedures.
• Requires limited supervision and is able to work independently and as a part of a team.
• Uses initiative in carrying out recurring assignments independently without specific instructions.
• Able to make decisions and solve problems with school data and information provided.
• This position is exempt from driving a bus

Reports To: Principal(s)- with direction from ISD- PowerSchool Team/Coordinators

JOB GOAL: To monitor and manage district-wide PowerSchool application in support of district data collections and student information. This position will serve multiple sites and will require travel.

DUTIES AND RESPONSIBILITIES: 

• Enters and manages student data in PowerSchool, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, for multiple locations. 
• Monitors and modifies attendance entered by teachers based on parent notes, sign-in/sign-out sheets daily. 
• Works with parents, school administration, teachers and social workers to maintain and report absence lists and attendance letters accurately. 
• Employs the PowerSchool program to generate reports to satisfy the requirements of Johnston County Public Schools, school administrators, local and state governments, as well as the North Carolina Department of Public Instruction. 
• Ability to export and generate reports from the Powerschool system and knowledge of data collected with interpretation. 
• Use of NCDPI Student Information System to verify student information state-wide. 
• Ability to effectively interpret historical information to assist school level scheduling teams with students schedules. 
• Assist with the use of PowerScheduler as a support to scheduling for school level personnel.
• Understanding of the online student registration system to verify student information and to confirm enrollment according to JCPS board policy. 
• Maintain up-to-date records of student reassignments as shared from the local district office. 
• Effective collaboration with other student information data managers to accomplish district tasks by specified deadlines. 
• Understands how to assist in troubleshooting Parent Portal including setting up user accounts and password resets.
• Ability to utilize the state NCEdCloud Portal to reset student and teacher user passwords as needed.
• Collaboration with the Enrollment Center staff with new student enrollments
• Assist with maintaining cumulative folders and record management at multiple sites
• Familiarity with the NC SASA Manual and Student UID System (CEDARS)
• Serves as Tier 1 support for PowerSchool issues at the school level. 
• Maintain up to date demographic information and emergency contact information.
• Requests cumulative records for new students and sends cumulative records upon request for existing students. Assist with providing documents for student cumulative records according to federal (FERPA) 

PHYSICAL REQUIREMENTS: 

• Ability to communicate effectively in written and oral forms. 
• Requires the ability to speak before groups of people with poise, voice control and confidence. 
• Must be able to physically perform the basic life operational functions of fingering, grasping, kneeling, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motions. 

DISCLAIMERS: Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.