About us

JLM, LLC is seeking a highly organized and detail-oriented Executive Operations Manager for a Residential Real Estate group. You will play a critical role in supporting three Managing Partners in listing management, marketing initiatives, day-to-day calendar management and other tasks essential to the operation of our real estate business. This position offers an excellent opportunity to gain valuable experience in the real estate industry and work closely with a successful team.

Our work environment includes:

• Modern office setting
• Growth opportunities

JLM, LLC is seeking a highly organized and detail-oriented Executive Operations Manager for a Residential Real Estate group. You will play a critical role in supporting three Managing Partners in listing management, marketing initiatives, and day-to-day calendar management. This position offers an excellent opportunity to gain valuable experience in the real estate industry and work closely with a successful team.

Responsibilities:

Listing Management:

• Assist in the preparation and coordination of listing materials, including property brochures, photographs, virtual tours, and online listings.
• Buildout listings in MLS and write listing descriptions.
• Update and maintain accurate information for property listings on multiple listing services (MLS) and online real estate platforms.
• Facilitate communication between agents, clients, and Contract to Close team (ACS).
• Facilitate scheduling of staging consults and photography appointments.

Marketing Support:

• Collaborate with the marketing team to execute marketing strategies for property listings, including online and offline advertising, social media campaigns, and email marketing.
• Assist in the creation and distribution of marketing materials such as flyers, postcards, and promotional materials.
• Maintain social media accounts and website content, ensuring property listings and information are up to date.
• Track and analyze the effectiveness of marketing initiatives and provide recommendations for improvement.

Calendar and Administrative Support:

• Manage real estate agents' calendars, schedule appointments, and coordinate meetings with clients and other stakeholders.
• Coordinate travel arrangements and logistics for agents attending appointments and client meetings.
• Prepare and distribute correspondence, contracts, and other relevant documents.
• Organize and maintain electronic and physical filing systems, ensuring all documents are properly categorized and easily accessible.
• Provide general administrative support, such as answering phone calls, responding to emails, and handling inquiries from clients and colleagues.

Requirements:

• Previous experience in a similar administrative role, preferably in the real estate industry.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent attention to detail and accuracy in all work.
• Proficient computer skills, including knowledge of Microsoft Office Suite and real estate software (MLS, CRM systems).
• Exceptional verbal and written communication skills.
• Ability to work collaboratively in a team-oriented environment.
• Flexibility to adapt to changing priorities and handle unexpected situations.
• A professional demeanor and the ability to maintain confidentiality.
• Knowledge of real estate listing processes and marketing strategies is a plus.

This is a full-time position based in Millersville, MD. You will have the opportunity to work alongside experienced professionals in a supportive and collaborative environment. If you are organized, proactive, and passionate about real estate, we invite you to apply and contribute to the success of our real estate group.

To apply, please submit your resume and a cover letter detailing your relevant experience and interest in the position.

Job Type: Full-time

Pay: $56,408.00 - $64,590.00 per year

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Millersville, MD 21108: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person