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Property Associate
$68k-91k (estimate)
Full Time | Business Services
10 Months Ago
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JLL is Hiring a Property Associate Near San Diego, CA
ESSENTIAL FUNCTIONS
This is an in-office, Monday-Friday, 8 am-5 pm role
Certificate of Insurance Tracking - COI's must be maintained and updated on a regular basis for both Tenants and Contractors.
General/Electronic Filing - PA is responsible for ensuring all document/paper work for the property is filed no less than weekly. Maintain file structure for all electronic files.
Postage Meter - Monitors status of postage meter and refills when appropriate. Orders supplies for meter and gets required annual inspections.
Repair Service - Contacts repair services for all office equipment when necessary or requested by team member.
Mail - Responsible for managing all inbound and outbound mail
Overnight Mail - Prepares express mail packages and monitors supply levels and replenishes as necessary.
Office Supplies - All office and break room supplies should be monitored and ordered as needed, including letterhead, envelopes, monthly reports supplies, computers, phones, snacks/water/coffee, or any other items requested by managers.
Management Audit - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually.
Operations Audit - Assist engineering staff in preparation of annual Operations Audit.
Budget Preparation - Assists team members with budget preparation for the property as requested by Manager.
ACCOUNTING
Accounts Payables - Property Administrator is responsible for ensuring all invoices for the property are coded, given to GM for approval and paid.coding all accounts payable per the approved budgets.
W-9's - Obtains completed W-9 forms from all vendors and enters them into vendor database.
Accounts Receivable - Print agedPA is responsible for sending rent statements monthly. The PA tracks dDelinquency report on the designated day each month. PA is responsible for sending delinquency letters for charges over 30 days old.will work with General Manager to send Dunning letters for aging balances.
Manual Adjustment Forms - PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Request (e.g., utility/submeter billbacks, requested HVAC over time, labor to hang white boards, keys, etc.).
Electric Consumption Tracking - Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units.
OPERATIONS
Tenant Service Request - PA is responsible for daily review and monitoring of of TSR's work orders noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc.
Work with engineering staff to ensure discrepancies and address in next staff meeting.
Contracts - Draft contracts as requested by managers within 24-48 hours of the request for review by the manager.
Access Cards - PA responsible for ensuring all tenant access cards are activated and deactivated as requested.
Property Inspections/Site Walks - Assist Manager in conducting property inspections and site walks with/without various service providers.
Special Dumpster Request - If a tenant needs to fill the dumpster, PA responsible for scheduling special pickups for the tenant and is responsible for billing the tenant for the pickup.
TENANT RELATIONS
Customer Service - Provide superior customer service to all tenants, clients, contractors, and vendors at all times.
Tenant Events - PA is responsible for assisting APM, PM, or GMmanagement in planning and coordination executingof all scheduled tenant events at the property.
Tenant Meetings - Assist in scheduling and planning the agenda for quarterly tenant meetings. Plan agenda for meetings and have approved by Manager (at least 1 per quarter).
Tenant Handbook - Review, update, revise, and distribute to tenants.
Tenant Notification - Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc.
Safety Warden Meetings - Work with Manager and Engineering staff to plan an annual safety warden meeting for the fire drill.
Tenant Move-In's/Move-Out's - coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary.
Contact Lists - Maintain daily and update no less than monthly tenant, employee and contractor's contacts lists to include emergency contact numbers.
EDUCATION AND EXPERIENCE
Bachelor's Degree
Minimum 1 - 3 years in a workplace setting
Commercial Real Estate Experience in life science or office sectors a Plus
KNOWLEDGE, SKILLS, AND ABILITIES
Planning and Organizing - Establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, meet deadlines and use resources effectively and efficiently.
Customer Focus - Dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
Dealing with Ambiguity - Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
Interpersonal Savvy - Relates well to professionals both inside and outside the organization uses diplomacy and tact.
Learning on the Fly - Learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
Self-Starter - Able to start and complete projects independently.; identify operational gaps and areas for improvement to initiate process improvement.
Time Management - Use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
Written/Oral communications - Ability to speak and write clearly and concisely, get messages across that have the desired effect.
Attention to Detail - Thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely.
Microsoft Office proficiency - Intermediate Excel and Word proficiency
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
This is an in-office, Monday-Friday, 8 am-5 pm role
Certificate of Insurance Tracking - COI's must be maintained and updated on a regular basis for both Tenants and Contractors.
General/Electronic Filing - PA is responsible for ensuring all document/paper work for the property is filed no less than weekly. Maintain file structure for all electronic files.
Postage Meter - Monitors status of postage meter and refills when appropriate. Orders supplies for meter and gets required annual inspections.
Repair Service - Contacts repair services for all office equipment when necessary or requested by team member.
Mail - Responsible for managing all inbound and outbound mail
Overnight Mail - Prepares express mail packages and monitors supply levels and replenishes as necessary.
Office Supplies - All office and break room supplies should be monitored and ordered as needed, including letterhead, envelopes, monthly reports supplies, computers, phones, snacks/water/coffee, or any other items requested by managers.
Management Audit - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually.
Operations Audit - Assist engineering staff in preparation of annual Operations Audit.
Budget Preparation - Assists team members with budget preparation for the property as requested by Manager.
ACCOUNTING
Accounts Payables - Property Administrator is responsible for ensuring all invoices for the property are coded, given to GM for approval and paid.coding all accounts payable per the approved budgets.
W-9's - Obtains completed W-9 forms from all vendors and enters them into vendor database.
Accounts Receivable - Print agedPA is responsible for sending rent statements monthly. The PA tracks dDelinquency report on the designated day each month. PA is responsible for sending delinquency letters for charges over 30 days old.will work with General Manager to send Dunning letters for aging balances.
Manual Adjustment Forms - PA will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Request (e.g., utility/submeter billbacks, requested HVAC over time, labor to hang white boards, keys, etc.).
Electric Consumption Tracking - Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units.
OPERATIONS
Tenant Service Request - PA is responsible for daily review and monitoring of of TSR's work orders noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc.
Work with engineering staff to ensure discrepancies and address in next staff meeting.
Contracts - Draft contracts as requested by managers within 24-48 hours of the request for review by the manager.
Access Cards - PA responsible for ensuring all tenant access cards are activated and deactivated as requested.
Property Inspections/Site Walks - Assist Manager in conducting property inspections and site walks with/without various service providers.
Special Dumpster Request - If a tenant needs to fill the dumpster, PA responsible for scheduling special pickups for the tenant and is responsible for billing the tenant for the pickup.
TENANT RELATIONS
Customer Service - Provide superior customer service to all tenants, clients, contractors, and vendors at all times.
Tenant Events - PA is responsible for assisting APM, PM, or GMmanagement in planning and coordination executingof all scheduled tenant events at the property.
Tenant Meetings - Assist in scheduling and planning the agenda for quarterly tenant meetings. Plan agenda for meetings and have approved by Manager (at least 1 per quarter).
Tenant Handbook - Review, update, revise, and distribute to tenants.
Tenant Notification - Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc.
Safety Warden Meetings - Work with Manager and Engineering staff to plan an annual safety warden meeting for the fire drill.
Tenant Move-In's/Move-Out's - coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary.
Contact Lists - Maintain daily and update no less than monthly tenant, employee and contractor's contacts lists to include emergency contact numbers.
EDUCATION AND EXPERIENCE
Bachelor's Degree
Minimum 1 - 3 years in a workplace setting
Commercial Real Estate Experience in life science or office sectors a Plus
KNOWLEDGE, SKILLS, AND ABILITIES
Planning and Organizing - Establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, meet deadlines and use resources effectively and efficiently.
Customer Focus - Dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
Dealing with Ambiguity - Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
Interpersonal Savvy - Relates well to professionals both inside and outside the organization uses diplomacy and tact.
Learning on the Fly - Learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
Self-Starter - Able to start and complete projects independently.; identify operational gaps and areas for improvement to initiate process improvement.
Time Management - Use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
Written/Oral communications - Ability to speak and write clearly and concisely, get messages across that have the desired effect.
Attention to Detail - Thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely.
Microsoft Office proficiency - Intermediate Excel and Word proficiency
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$68k-91k (estimate)
POST DATE
07/25/2023
EXPIRATION DATE
04/23/2024
WEBSITE
us.jll.com
HEADQUARTERS
SAINT LOUIS, MO
SIZE
>50,000
FOUNDED
1997
CEO
JAMIE L LIPPERT
REVENUE
$10B - $50B
INDUSTRY
Business Services
Related Companies
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The following is the career advancement route for Property Associate positions, which can be used as a reference in future career path planning. As a Property Associate, it can be promoted into senior positions as an Asset Management Administrator II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Property Associate. You can explore the career advancement for a Property Associate below and select your interested title to get hiring information.
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