15 Property Associate Jobs in Chicago, IL
SORT BY
J
P
W
C
M
C
V
N
N
C
H
H
R
V
C
Sorry! This job is no longer available. Please explore similar jobs listed on the left.
JLL is Hiring a Property Associate Near Chicago, IL
Property Associate
Chicago, IL
JLL is seeking a Property Associate to provide direct administrative support to Property Management Team. Carefully review the role and responsibilities below.
Job Responsibilities
Administrative
Certificate of Insurance Tracking - COI's must be maintained and updated on a monthly basis for both Tenants and Vendors.
General Filing - PA assists Tenant Service Coordinator to ensure all document/paperwork is properly filed (weekly).
Repair Service - Contacts repair service vendors when necessary or requested by team member.
Overnight Mail -Prepares express mail packages and monitors supply levels and replenishes as necessary if TSC is not available
Management Audit - Ensure compliance level of management audit is maintained (quarterly) and prepares all files and records in preparation for the audit (annually).
Budget Preparation - Assists team members with budget preparation for the property as requested.
Accounting
Accounts Payables - Property Associate is responsible for ensuring all invoices for the property are received, properly coded and paid in a timely manner if TSC is not available.
W-9's - Obtains completed W-9 forms from all vendors.
Manual Adjustment - PA will prepare manual adjustment forms for all miscellaneous Tenant Service Request * Electric Consumption Tracking- responsible for ensuring proper building metering.
Rent Statements - responsible for pulling, compiling and providing TSRs to AGM for review/approval. Compiles all necessary documents and issues statement to tenant by the 20th of every month.
Monitors Accounts Receivable, makes rent calls, sends out collections notices, keeps client accounting contact up to date with status of payments.
Operations
Tenant Service Request - PA is responsible for daily review of TSR's noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc. Work with staff to ensure discrepancies and address accordingly.
Contracts - draft contracts as requested by managers within 48 hours of the request. * Contract Summary - maintain and update as needed. Monitor contract expirations to update as needed.
Special Requests - coordinate estimates upon request for tenant approval and schedule appropriately with third-party vendors (dumpsters, cleaning, pest control, security, electrician, carpenter, etc.)
Follow up on contracted work tickets to ensure that all contractors are completing work properly.
Tenant Relations
Customer Service - Provide superior customer service to all tenants, clients and vendors at all times.
Tenant Events - PA is responsible for assisting Concierge in the planning and coordination of all scheduled tenant events at the property.
Tenant Handbook - review, update and revise as necessary. Coordinate distribution of updates or revisions to all tenants.
Tenant Notification -Prepare tenant memo's and correspondence as directed by Managers regarding building holidays, upcoming events, etc.
Safety Warden Meetings - Work with Director of Security to plan annual safety warden meeting.
Tenant Move-In's/Move-Out's - coordinate all arrangements, notifications, logins and acquire proper authorization, forms and documents and collect certificate of insurance as necessary.
Contact Lists -maintain and update no less than monthly tenant and inter-office employee contacts lists to include emergency contact numbers.
Skills, Knowledge & Abilities
Planning and Organizing - establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently.
Customer Focus - dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
Dealing with Ambiguity - can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
Interpersonal Savvy - relates well to professionals both inside and outside the organization uses diplomacy and tact.
Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
Self-Starter -able to start and complete projects independently.
Time Management - use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
Written/Oral communications - ability to speak and write clearly and concisely, get messages across that have the desired effect.
Attention to detail - is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely.
Requirements
Microsoft Office proficiency required
Workplace experience
1-3 years minimum experience in an office setting
Commercial Real Estate experience, a Plus
Sound like you? Apply today!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Chicago, IL
JLL is seeking a Property Associate to provide direct administrative support to Property Management Team. Carefully review the role and responsibilities below.
Job Responsibilities
Administrative
Certificate of Insurance Tracking - COI's must be maintained and updated on a monthly basis for both Tenants and Vendors.
General Filing - PA assists Tenant Service Coordinator to ensure all document/paperwork is properly filed (weekly).
Repair Service - Contacts repair service vendors when necessary or requested by team member.
Overnight Mail -Prepares express mail packages and monitors supply levels and replenishes as necessary if TSC is not available
Management Audit - Ensure compliance level of management audit is maintained (quarterly) and prepares all files and records in preparation for the audit (annually).
Budget Preparation - Assists team members with budget preparation for the property as requested.
Accounting
Accounts Payables - Property Associate is responsible for ensuring all invoices for the property are received, properly coded and paid in a timely manner if TSC is not available.
W-9's - Obtains completed W-9 forms from all vendors.
Manual Adjustment - PA will prepare manual adjustment forms for all miscellaneous Tenant Service Request * Electric Consumption Tracking- responsible for ensuring proper building metering.
Rent Statements - responsible for pulling, compiling and providing TSRs to AGM for review/approval. Compiles all necessary documents and issues statement to tenant by the 20th of every month.
Monitors Accounts Receivable, makes rent calls, sends out collections notices, keeps client accounting contact up to date with status of payments.
Operations
Tenant Service Request - PA is responsible for daily review of TSR's noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc. Work with staff to ensure discrepancies and address accordingly.
Contracts - draft contracts as requested by managers within 48 hours of the request. * Contract Summary - maintain and update as needed. Monitor contract expirations to update as needed.
Special Requests - coordinate estimates upon request for tenant approval and schedule appropriately with third-party vendors (dumpsters, cleaning, pest control, security, electrician, carpenter, etc.)
Follow up on contracted work tickets to ensure that all contractors are completing work properly.
Tenant Relations
Customer Service - Provide superior customer service to all tenants, clients and vendors at all times.
Tenant Events - PA is responsible for assisting Concierge in the planning and coordination of all scheduled tenant events at the property.
Tenant Handbook - review, update and revise as necessary. Coordinate distribution of updates or revisions to all tenants.
Tenant Notification -Prepare tenant memo's and correspondence as directed by Managers regarding building holidays, upcoming events, etc.
Safety Warden Meetings - Work with Director of Security to plan annual safety warden meeting.
Tenant Move-In's/Move-Out's - coordinate all arrangements, notifications, logins and acquire proper authorization, forms and documents and collect certificate of insurance as necessary.
Contact Lists -maintain and update no less than monthly tenant and inter-office employee contacts lists to include emergency contact numbers.
Skills, Knowledge & Abilities
Planning and Organizing - establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently.
Customer Focus - dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
Dealing with Ambiguity - can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
Interpersonal Savvy - relates well to professionals both inside and outside the organization uses diplomacy and tact.
Learning on the Fly - learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
Self-Starter -able to start and complete projects independently.
Time Management - use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
Written/Oral communications - ability to speak and write clearly and concisely, get messages across that have the desired effect.
Attention to detail - is thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely.
Requirements
Microsoft Office proficiency required
Workplace experience
1-3 years minimum experience in an office setting
Commercial Real Estate experience, a Plus
Sound like you? Apply today!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$51k-68k (estimate)
POST DATE
02/09/2023
EXPIRATION DATE
06/15/2024
WEBSITE
us.jll.com
HEADQUARTERS
SAINT LOUIS, MO
SIZE
>50,000
FOUNDED
1997
CEO
JAMIE L LIPPERT
REVENUE
$10B - $50B
INDUSTRY
Business Services
Related Companies
Show more
The job skills required for Property Associate include Customer Service, Planning, Microsoft Office, Oral Communication, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be a Property Associate. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Property Associate. Select any job title you are interested in and start to search job requirements.
Show more
The following is the career advancement route for Property Associate positions, which can be used as a reference in future career path planning. As a Property Associate, it can be promoted into senior positions as an Asset Management Administrator II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Property Associate. You can explore the career advancement for a Property Associate below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article
