Full time and part time Bilingual Legal Receptionist needed!

Are you looking for an opportunity to obtain an entry-level role with a growing Law Firm that with a team that supports one another in their goals, both professional and otherwise?

Are you hoping to work with a Law Firm that offers it employees a culture rooted in TeamWork, Competitive Pay, Competitive Benefits, Ongoing Legal Training in all different practices, Positive Work Environment & Engaged Leadership, that will always consider you for advancement opportunities for professional growth as our practice continues to grow?

Then this is the opportunity you been looking for!

Why work with us?

The Bilingual Receptionist position is an entry level position and is a great way to break into the legal field. The experience you will acquire in this position will open new doors and will help you to facilitate your future in a legal career. As part of our team, we want you to succeed and continue to grow with us. However, if life separate you from us, the skills you will acquire with us will facilitate your transition to work in any law firm, government office, corporate legal departments, public interest venues, courthouses, etc. Those who excel at their position and show interest in the legal field, could have the option to be promoted to other positions within the firm, such as Administrative Assistant, Paralegal, Supervisor, etc.

Bilingual Legal Receptionist Job Description

We are looking for a versatile Bilingual (En/Sp) legal receptionist to run our reception department.

In this role, you will be required to welcome visitors and answer calls mostly in Spanish and English. As part of our receptionist team, you will be part of “the gatekeepers” of our Firm.

This is a vital and very important role of the Firm as you will often be the first person with whom clients and visitors interact, making you a crucial part of the image of the firm. Because of this, we ask you to always maintain a polished, professional, and welcoming demeanor. To ensure success as a legal receptionist, you should exhibit excellent communication skills and competency in general office administration. Outstanding legal receptionists are polished professionals who create a positive first impression.

Bilingual Legal Receptionist Responsibilities:

Observing business etiquette and maintaining a professional appearance.

Managing and maintaining the cleanliness and overall appearance of the reception area.

Welcoming clients and visitors upon arrival.

Answering, screening, and forwarding phone calls in a professional manner.

Assisting clients and visitors with the location of legal staff, restroom, etc.

Scheduling, rescheduling, and confirming appointments.

Directing the flow of mail, faxes, and deliveries to reach the intended recipients.

Managing the maintenance and repair of office equipment.

Assisting with copying, scanning, faxing, emailing, texting via CRM, note-taking, and travel bookings.

Preparing meeting facilities, and arranging refreshments, if required.

Ordering and replenishing office supplies.

Bilingual Legal Receptionist Skills & Personal Traits

Since the receptionist are often a visitor’s first business contact with the Firm, a professional appearance and polished demeanor are very important. Also, excellent phone communication & email management skills are a must. We are looking for someone who's highly organized, and great with time management and multi-tasking. Computer literacy, strong typing and data management skills are a must. Experience in the legal industry preferred but not at all a deal-breaker.

A successful applicant must be FLUENT IN ENGLISH AND SPANISH and possess excellent interpersonal and customer service skills to communicate with clients, senior level attorneys, partners, opposing counsel, court reporters, vendors, staff, and others. He or She must also have the ability to operate multi-line telephone systems and office equipment such as computers, printers, scanners, copiers and video conferencing equipment.

Other requirements are:

High school diploma or GED (MUST).

Formal qualification in office administration, secretarial work, or related training.

Excellent written and verbal communication skills.

Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.

Exceptional interpersonal and communication skills.

Qualification in paralegal studies or similar preferred.

Prior experience as a legal receptionist will be advantageous.

Familiarity with legal terms, legal documents, and filing (Preferred).

BENEFITS:

HEALTH INSURANCE - Eligibility to participate in our group insurance plans (health, vision and dental) with employer contribution to a portion of employee premiums up to 100%.PROFESSIONAL TRAINING & GROWTH - Access to unlimited online training in areas like immigration, Personal Injury, Criminal & Family Law

PAID VACATION - From 5 up to 15 days of Paid Vacation per year.

SICK LEAVE - Up to 3 days of paid Sick leave per year.

PAID TIME OFF - From 3 up to 5 days of paid time off per year.

PARENTAL PAID LEAVE FOR SCHOOL INVOLVEMENT - Up to 4 hrs. per year

BEREAVEMENT LEAVE - Up to three (3) consecutive regularly scheduled workdays with pay, as necessary, in the event of immediate family death.

PAID HOLIDAYS - New Year’s Day - Memorial Day - Labor Day - Christmas Day & YOUR BIRTHDAY

HALF-DAY WORK / FULL-DAY PAY HOLIDAYS - Thanksgiving Day - Christmas Eve & New Year’s Eve

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Inside sales: 1 year (Preferred)
• Admin assistant: 1 year (Required)
• Legal Receptionist: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person