Primary Responsibility:

The Program Coordinator assists with planning and providing holistic services that support the emotional, physical, and social well-being of all residents under the direction of the Director of Residential Services. Works collaboratively with residential leadership, clinical staff, Finance staff, with guardians/family members and external case managers/funders to ensure that individuals served, and individuals accepted for admission, meet and maintain funding eligibility for residential services, as well as promoting the mission of Weinberg Commons.

Specific Responsibilities:

· Schedule and coordinate the annual plan meetings and ensure that all care team members are included and take and file meeting notes.

· Ensure that all documentation for the annual plan (ISP) is promptly prepared and provided to the appropriate parties.

· Ensures that the annual plan accurately captures needed services and ensures that funding authorizations are in place for the services.

· Support the process when individuals transfer services to a new program or apartment by ensuring that transfer meetings are held with external care team members’ input and that all documentation is in place for no disruption in funding.

· Ensure that all pertinent contact information for each individual and his/her care team and relationships is accurately maintained in the electronic database.

· Oversee the electronic files for service notes and treatment plans.

· Ensure that guardianship and Power of Attorney documentation is on file.

· Assist families, individuals served and residential care teams with resolving medical insurance issues.

· For new admissions, attend the pre-admission and admissions meetings to meet the external care team members and to learn about the service needs of the individual being admitted.

· Coordinate the discharge planning process. Prepare the discharge letter and the discharge summary.

· Oversee Admission process of new resident from start to finish.

· Send denial/acceptance admission letters to applicants.

· Ensures Discharges and Transfer are properly documented.

· Provide training to managers and others as needed.

· Serve as a resource for residential managers administration to resolve random, unassigned issues that impede the individual’s access to service, health, and overall progression.

· Schedule, facilitate, actively participate, and document Interdisciplinary Team meetings. Distribute meeting minutes and track follow up.

· Assist with auditing the individuals record that are maintained in the program and the EMR.

· Utilize the change form process to communicate with billing and finances any changes in services and insurances.

· Utilize the re-authorization process for securing authorization for MLTSS.

· Ensure outcome assessments are completed and entered CCP.

· Ensure treatment plan for services is up to date and services are provided based on the ISP.

· Track and Order Office Supplies and PPE equipment as needed.

· Maintain Administration Spreadsheets that track Residential Waiting list, Residential Application documents, Vehicle Maintenance, Insurance and Leases, HR related content, Drivers Abstract, Program License/Certifications, and program Inspections.

· Oversees administration electronic files for the residential program.

· Assist with management of residential staffing schedules as needed.

· Maintain Employee and Family/Guardian Contact lists, call out log and Vendor Check Requests.

· Point of Contact for Cleaners and Shabbat Event Deliveries

· Assist Associate Director with creating access for new and existing staff to needed electronic systems.

· Assist Associate Director with scheduling /conducting trainings and auditing programs as needed.

· Collaborate with Pennrose management company on a routine basis.

Requirements:

· Associates/bachelor’s degree, high school diploma, or equivalent combination of education, training, and experience

· 2 years’ experience working with individuals with disabilities in a residential setting, knowledge of person-centered planning and community resources for individuals with disabilities. Demonstrate an understanding of inclusion and compassion.

· Proven ability to effectively communicate both verbally and in written form required.

· Effective and proven ability to prioritize, multi-task, project management skills, as well as flexibility and adaptability.

· Basic math skills required.

· Operative knowledge of MS Office Word and Excel spreadsheets.

· Ability to handle pressure in a crisis and demonstrate good judgement, flexibility, and problem-solving skills.

· Demonstrate a high level of professionalism and ability to work independently.

· Ability to maintain confidential and meticulous records.

· Must have a valid Driver’s license in the state of New Jersey.

· Must be vaccinated for Covid -19 or meet criteria under both DHS/CDC guidelines.

· Must cooperate with the licensee and Department of Human Services staff in any inspection, inquiry, or investigation.

· Demonstrate an understanding of inclusion, compassion and problem solving with individuals with disabilities and their families.

· Will cooperate with the licensee and Department of Human Services staff in any inspection, inquiry, or investigation.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person