PRIMARY FUNCTION

Manages, plans, schedules, coordinates and directly supports the administration of the proper operation and maintenance of plant operations including the following crafts: electrical, plumbing, carpenters, painters, locksmith, fire, controls and other infrastructure and building facility services. Has direct responsibility for all peripheral facilities craft services of “satellite” or affiliated facilities under the Facilities Department but not staffed by TJU Facilities personnel. Ensures the Hospital & University facilities overall condition and appearance are maintained professionally. The Manager has support role in the development and management of operating budgets for all departments and costs associated within areas of responsibility. Manages staffing schedules to ensure coverage of critical events as well as everyday operations support staffing. Supports the Departmental Administration in the identification and management of budgets (both operating and capital) and ensures quality control for departmental responsibilities. Has support role in the administrative and professional responsibility for the safe and efficient function and operation of all Hospital and University buildings, equipment, systems and grounds. Support the Departmental Senior Director and Directors with relationships and routine interactions between the institution and the various outside regulatory agencies providing oversight to the institutions activities (TJC, PA Dept. of Health, City L&I, etc.).

ESSENTIAL FUNCTIONS:

• Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) and supports the Facilities department in minimizing organizational risk. Provides knowledge based support to drive continuing compliance, service level improvement, added value to patient care environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels. Requires the ability to manage multiple priorities and adjust as these needs change.
• Provides direct support to the hospital and university through close. Conducts regular evaluations of clinical areas, research labs, and support departments to ensure that client needs are met.
• Monitors overall condition of all buildings systems related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency. Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections.
• Works in support of the Associate Director, Senior Director, Directors of Operations and with all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness for TJC, PADOH, and all other regulatory site visits.
• Meets with appropriate TJC, state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses. Reports to the Directors of Operations and Compliance on presence and results of all such inspections and surveys with any requirements or recommendations for corrective action.
• Working with the Facilities Administration staff, participates in the planning of future development of physical facilities and systems. Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors.
• Responsible for readiness, functioning and maintenance of all Hospital life safety systems (fire alarms, sprinkler systems, emergency generators, etc.). Delegating routine repair and maintenance of systems to Supervisors and contracting for periodic inspection and special maintenance of detection and control systems.
• Supports and optimizes the use of the Work Order / Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload. In addition it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process. Use of the system reports for clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department.
• Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions. Developing work schedules and assignments for his / her personnel.
• As needed, supports the negotiation, application and management of the collective bargaining agreement between Jefferson and the Teamsters Union (Facilities Services).
• Assumes a leadership role in safety and the prevention of injury. Understands emergency procedures and demonstrates appropriate response. Involves staff in the identification of system issues and development of corrective actions. Educates, involves and supports staff in error/event reporting. Problem identification, problem resolution, and compliance with all licensing/regulatory bodies, as applicable.
• Interacts with co-workers, visitors, and other staff consistent with the iSCORE values of Jefferson.

EDUCATIONAL/TRAINING REQUIREMENTS:

Bachelor’s degree in Engineering or related field preferred. Industry experience will be taken into consideration

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CERTIFICATES, LICENSES, AND REGISTRATION:

ASHE CHFM, certification preferred.

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EXPERIENCE REQUIREMENTS:

3-4 years of Maintenance Supervision experience (or equivalent role) in a medium to highly regulated or technical field.

Prior experience in Healthcare Facilities Management or equivalent industry is preferred. (collective bargaining experience preferred).

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.