Working Title Fiscal Administrative Assistant (Part-Time) Mixed Delivery & PDG Grants State Role Title Administrative and Office Specialist III College/Division College of Education Duties and Responsibilities

* Manage multiple separate budgets for Mixed Delivery and PDG Grants.

* Create and maintain excel spreadsheets to track all expenditures for grants.

* Reconcile monthly detail and summary financial reports. Make sure the totals match with my spreadsheets.

* Reconcile SPCC (Small Purchase Credit Card) monthly for self and the Principle Investigator (P.I.)

* Enter invoices into the eVA system (Virginias procurement system).

* Collect timesheets each pay period and enter time into the time entry system.

* Submit electronic personnel action requests (ePARs) on behalf of the grant work via JMUs electronic hiring system, PeopleSoft.

* Purchase through eVA.

* Attend College of Education grant budget meetings.

* Maintain close communication with JMUs Office of Sponsored Programs.

* Submit travel reimbursements through Chrome River (JMUs electronic expense approval and reimbursement system).

* Submit weekly report to the P.I.

Qualifications

* Previous related experience, preferably in higher education setting or state agency in Virginia.

* Budget management experience, including proficiency with Microsoft Excel.

* Excellent communication skills with the ability to interact effectively and professionally with multiple customer bases.

* Excellent time management skills and use of effective tracking methods to complete work and projects.

* Flexibility to balance long and short-term projects.

* Demonstrated ability to balance, prioritize and complete multiple tasks.

* Extensive knowledge of PeopleSoft or similar comparable systems, with emphasis on electronic personnel action requests (ePARs).

* Proficient in Microsoft Office Suite and Outlook.

* Preferred: proficient in the use of eVA, Chrome River, JobLink, and Student Administration System.

EEO Statement James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991. Notice of Availability Annual Security and Fire Safety Report

The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.

The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.

The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml

You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913. * Charlottesville Daily Progress

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