Position Title: Payroll/Benefits Specialist 2022-2023 SY

Department: Central Office

Reports To: Director of Finance

Contract: 244 Days

Closing: Until Filled

SUMMARY: The Payroll Specialist/Employee Insurance position is responsible for accurate and systematic monthly payrolls for all District employees. The position also maintains files of all payroll activity and information and assists in preparing the District’s annual budget as well as monthly and annual financial reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Calculates monthly payroll
• Gathers audits and calculates timesheets for payroll entry
• Operates the e-Finance software program provided by the State of Arkansas and attends required training
• Processes payroll, prepares and verifies payroll reports, and has paycheck vouchers ready for distribution on payday
• Builds and creates all calendars in e-finance for the upcoming year
• Generates and distributes contracts for all employees
• Maintains records pertaining to employee deductions (additions or deletions) on the cafeteria plan, prepares reports for and manages the cafeteria plan during open enrollment
• Reconciles vendor invoices and mails premium to vendors each month
• Verifies employment(for financial purposes)
• Completes forms for unemployment, Department of Human Services, disability claims, and retirement
• Responds to garnishments (calculates amounts to be withheld)
• Distributes benefit information to employees and serves as the liaison between employee and insurance companies
• Prepares required monthly and quarterly reports, teacher retirement, W-2’s, 1099's, financial reports, budgeting employee rate information, and data reports for budget
• Completes all new hires paperwork monthly
• Collaborates with the HR Coordinator to ensure proper experience and educational credit are awarded to all new employees
• In the event of an extended absence of the Accounts Payable Clerk, this person would be responsible for helping to fulfill the duties of that position
• In the event of an extended absence of the Finance Director, this person would be able to receive & receipt revenue, monitor cash flow, balance withholding accounts
• Assists new employees with new hire paperwork and processes and assists with new employee processing and orientation
• Maintains time clock management system
• Performs other duties as assigned.

Daily attendance and punctuality are required for the purpose of ensuring the goals of the work unit can be met. The employee must display professionalism in appearance, attitude, and actions at all times.

Qualification Requirements: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EDUCATION and/or EXPERIENCE: Bachelor's Degree in Accounting or business-related field preferred with accounting experience preferred, or five successful years in a business/finance-related position. Payroll-Accounts Payable experience is preferred, and experience using the Arkansas Public School Computer Network and eFinance program is preferred.

The Jacksonville North Pulaski School District is an Equal Opportunity Employer. It is the policy of the Jacksonville North Pulaski School District not to discriminate on the basis of age, sex, race, color, religion, national origin or disability in its educational programs, activities or employment practices.