Princeton, NJ

Order : 321742 Order Type : Temp

Our client, a construction management services firm in Princeton, NJ, is seeking a dynamic Part-Time Administrative Assistant.

This role is crucial in providing administrative support to senior management and ensuring smooth office operations. This is a fully onsite position- 3 Full days / week and pays $30 / hr.

Responsibilities :

• Handle various office tasks such as filing, generating reports, assisting with presentations, and managing supplies.
• Manage invoices including collection, scanning, and organization.
• Assist with the payroll process.
• Provide real-time scheduling support and manage calendars.
• Screen phone calls and direct callers appropriately.
• Utilize computer skills to generate reports, transcribe meeting minutes, create presentations, and conduct research.
• Greet and assist visitors in a professional manner.
• Maintain polite and effective communication via phone, email, and mail.
• Anticipate the needs of others to ensure a positive experience.
• Collaborate with departments to achieve optimal outcomes for clients / customers.
• Perform other duties as assigned by supervisor.

Qualifications / Requirements :

• 10 years of administrative experience OR Associate's degree with 5 years of prior administrative experience.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Valid driver’s license.

Desired Characteristics :

• Fluent in English and Spanish with the ability to provide translation services.
• Experience in a collaborative environment with a focus on teamwork.
• Excellent time management and organizational skills.
• Strong customer service focus and a genuine desire to assist others.
• Ability to handle multiple tasks simultaneously and see them through to completion.
• Strong sense of personal accountability.
10 hours ago