IVERSEN CONSTRUCTION CORP. is a general building contractor providing construction services in the greater Finger Lakes area. Its primary business focus is publicly bid commercial building construction and provides a wide range of related private residential development and real estate services. We enjoy the hard earned reputation for quality workmanship, and fair business and employment practices.

We are seeking a Project Administrator to join our collaborative team of construction professionals to ensure efficient, cost-effective project operations.

Project Administrator / Commercial & Residential Building Construction

This is a key position responsible for the support of our company project management and field operations staff. You will assist estimators/project managers during bidding, subcontracting, and purchasing during construction and ultimately through project closeout.

Responsibility for this position will be the initiation, organization and tracking of all project information, to include contracts, purchase orders, job costs, billings, submittals, and closeout documentation.

In furtherance of these responsibilities, the Project Administrator will perform tasks including but not limited to the following:

• Solicit material and subcontract bids.
• Procure and make bid documents available.
• Prepare and post to job cost system estimates, contracts & POs, change orders.
• Solicit and transmit documentation of projects in progress; create and maintain transmittal and change order logs.
• Pay applications: preparation of pay apps to owner; review of subcontractor billings, certified payrolls, lien waivers.
• Facilitate and track communications between Project Manager, Field Superintendent, Architect, Construction Manager and Owner
• Prepare and transmit closeout documentation and manuals.

Secondary responsibilities include assisting the project management team with the following:

• Maintenance of working relationships with Clients, consultants, and other members of the project team
• Review of project progress
• Maintenance of project schedules
• Maintain communication hierarchy and protocol between team members.
• Assist in the scheduling of and communication of job meetings, agendas, meeting minutes, and directives.
• Coordinate with accounting staff.
• Additional duties related to maintenance and operations of private real estate developments, as they may arise.

Self-motivated; organized and efficient multi-tasker with keen eye for detail.

Ability to work in a fast-paced team environment.

Proficiency in a wide range of computer applications and software, with the ability to adapt quickly to new technologies and platforms.

Strong written and oral communication skills

Proficiency with project management software, Bluebeam, Viewpoint, Procore

Working knowledge of construction methods and practices

Familiarity with Occupational Safety and Health Standards

Ability to interpret construction documents (plans, specifications, contracts)

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Gorham, NY: Relocate before starting work (Required)

Work Location: In person