INTERNAL AND EXTERNAL JOB POSTING

FULL-TIME - 40 HOURS PER WEEK - BENEFIT ELIGIBLE

2024 starting salary: $21.29 - $22.69 per hour, depending on qualifications and experience.2024 full salary range: $21.29 - $27.49 per hour

POSTED: Tuesday, April 2, 2024APPLICATION DEADLINE: Tuesday, April 16, 2024, at 4:30 p.m. AA/EEO

General Definition of Work

Performs work providing administrative support for the Finance and Property Services Division, including processing passports, processing property tax payments, reviewing and recording legal documents, assisting with election administration, providing general customer service, processing licenses and permits, and related work as apparent or assigned.

Work is performed under the supervision of the Property Services and Elections Manager.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Processes and reviews property transactions on legal documents for accuracy, completeness, and compliance with recording standards.
• Assists with property tax administration activities including transfers of ownership, delinquent taxes and tax forfeiture, mobile home taxes, and special assessments.
• Assists with election activities including absentee voting, voter registration, equipment testing, and election judge training. 
• Processes passport applications as an agent of the U.S. Department of State. 
• Collects and records property tax payments.
• Provides general and technical information in person and by telephone.
• Scans and indexes documents for county records. 
• Assists in processing licenses and permits issued through the Finance and Property Services Division.
• Performs cashier functions for payments received by the department.
• Receives and responds to department telephone inquiries and directs calls to other staff as appropriate.
• Performs clerical tasks including preparation of outgoing mail, filing, scanning, and ordering supplies.
• Performs other related duties as assigned. 

Minimum Qualifications

Associates/technical degree and moderate experience in land records, property taxation, or election administration preferred, or equivalent combination of education and experience.

Special Qualifications

Obtain U.S. Department of State passport acceptance certification within three months of hire. 

Required Knowledge, Skills, and Abilities

• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of computer applications including spreadsheet, word processing, and other software programs used in the Finance and Property Services Division.
• Knowledge of data privacy practices and ability to maintain confidential documents and information.
• Knowledge of county policies and ability to apply them to assigned work.
• Knowledge of federal, state, and local laws, rules, regulations, and guidelines related to assigned work.
• Skilled in high volume, face-to-face customer service and communications.
• Ability to complete assigned work with accuracy and strong attention to detail.
• Ability to understand, follow, and communicate written and oral instructions.
• Ability to read a manual and apply its procedures to assigned work.
• Ability to read and understand legal descriptions of land.
• Ability to work without close supervision.
• Ability to collect and organize data and convert to written reports.
• Ability to organize work and adhere to administrative or statutory deadlines.
• Ability to perform cashier functions accurately, operate a cash register, and make correct change.
• Ability to analyze data for inquiries and reporting purposes.
• Ability to maintain regular and timely work attendance.
• Ability to establish and maintain effective working relationships with co-workers, county officials and department heads, employees, other governmental employees, and the public.
• Regular and timely work attendance.

Working Conditions

Physical Requirements and Activity

This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires standing, speaking or hearing and using hands to finger, handle or feel, frequently requires walking and sitting and occasionally requires reaching with hands and arms and repetitive motions.

Sensory Requirements

Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound.

Sensory Utilization

Work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts and observing general surroundings and activities.

Environmental Conditions

Work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

SUPPLEMENTAL INFORMATION:

A fully completed Isanti County Online Application and resume must be received by Human Resources by the closing date and time listed on the posting. Any materials received after the closing date and time will not be considered.

The application will be evaluated in a Training and Experience Assessment worth 100 points. Veterans Preference will be applied in accordance with Minnesota law. A score of 80 or better is necessary to continue in the process. A top group of qualified applicants will be invited to the interview process.

Final appointment is contingent upon the applicant passing a background investigation including a criminal history search. Costs of the background will be paid for by Isanti County.

The statements in this class description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Mission
Working Together to Deliver Quality Services that are Valued by theCommunity, Today and Tomorrow