DUTIES AND RESPONSIBILITIES

Coordinates the uniform operation of all medical students, physician assistant students, and nurse practitioner students, while also working closely with the learners, professional schools, program director, program coordinator, IT, and CERNER trainers. Promotes and adheres to the IRMC core values of ICARE (Integrity, Compassion, Accountability, Respect, and Excellence) and G.R.E.A.T. (greet/respond/explain/ask/thank) customer standards.

Essential Duties and Responsibilities

In this role you will be:

• Organizing physician shadowing programs.
• Assisting with coordinating educational workshops at IRMC during the academic year for the core medical students.
• Providing support for evaluations of medical students and precepting shelf exams for medical students.
• Coordinating schedules for medical students, PA students, NP students, and summer high school and college learners.
• Professionally coordinating communication between professional schools and the graduate medical education department.
• Functioning as a main hospital for professional schools and students.
• Listening carefully to and for feedback from learners.
• Coordinating and scheduling hospital shadowing experiences with physicians, physician assistants, and nurse practitioners as well as housing reservations and schedules according to IRMC protocols.
• Coordinating onboarding and offboarding for all students in with IT and the security office.
• Coordinating student didactics schedule, notifying and reminding students and educators of upcoming events, and communicating details of those events to the medical staff department to be included on the medical staff calendar.
• Reserving rooms/facilities in a timely manner, arranging for setup, and being able to operate audiovisual and technological equipment.
• Preparing agendas, recording and transcribing minutes, and distributing minutes for various meetings.
• Preparing, distributing, and managing evaluation data into computer programs and evaluation forms completed by faculty and students.
• Collaborating with outside professional schools to assure that completed evaluations are submitted.
• Obtaining and uploading materials for group meetings, faculty surveys, and student surveys.
• Responsible for maintaining, monitoring, and updating of the student websites including the medical education webpage.
• Ordering refreshments for workshops and meetings.
• Assisting with proctoring the shelf exams for medical students.
• Keeping accurate records of expenses for the fiscal year and reporting them to the GME department.
• Utilizing excellent multitasking, organizational, and interpersonal communication skills as well as office machinery and equipment.
• Able to work independently and research complex operations.
• Flexible with working hours with occasional evening/weekend events.

QUALIFICATIONS

Required:

• EDUCATION: N/A
• EXPERIENCE:
  • Experience with Microsoft Office suite adobe, and Cerner training environment and evaluation systems
• LICENSURE/CERTIFICATION: N/A