3 Operations Coordinator Jobs in Sacramento, CA

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Operations Coordinator

International Rescue Committee

Sacramento, CA | Full Time

$81k-105k (estimate)

5 Days Ago

Operations Coordinator

Penske

Sacramento, CA | Full Time

$67k-91k (estimate)

0 Months Ago

Retail Operations Coordinator

Victra - PRD

SACRAMENTO, CA | Full Time

$64k-80k (estimate)

2 Weeks Ago

Operations Coordinator

$81k-105k (estimate)

Full Time 5 Days Ago

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International Rescue Committee is Hiring an Operations Coordinator Near Sacramento, CA

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Overview

The Operations Coordinator is responsible for the coordination of operational functions of the Sacramento office and assistance with regional human resources, resulting in a well-functioning, compliant environment for staff, clients, and partners. They are the primary point of contact for various functional areas and oversee administrative tasks and procedures for the organization and ensure that the office operates efficiently and smoothly. The Operations Coordinator supervises the Operations Specialist and supports the Site Director with the administrative areas of the agency. This is a challenging position that requires strong organization, creative problem-solving, a high level of personal initiative, and the ability to work well in a distributed, multicultural, fast-paced environment. This position reports to the NorCal Operations Manager and Site Director.

Major Responsibilities:

Administrative

Supervises the Operations Specialist position. Provides guidance on tasks, training, development and overall job expectation for the position. Completes job performance review.
Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
Supports the Reception Desk at the Sacramento site by greeting visitors, answering phone calls when the Operations Specialist takes their breaks.
Ensures IRC office policies are implemented appropriately.
Assist with planning and coordinating office events and meetings.
Supports onboarding new hires, including facilitating office orientation.

Safety and Security (S&S)

Serve as the office's primary focal point for day-to-day S&S matters.
Coordinate immediate incident management including filing police reports. Report S&S incidents involving covered persons in accordance with established protocols.
Develop office-specific S&S onboarding materials, ensuring the provision of S&S briefings to new staff and covered persons.
Organize a minimum of one emergency evacuation exercise at office or program site level per year and other appropriate trainings informed by Security Risk Assessment findings.

Information Technology (IT)

Serve as the office's primary focal point for IT and communications infrastructure, hardware, and software matters.
Educate staff about IT support resources, including appropriate channels for incident reporting.
Work with regional and HQ IT team to address any internet or telecommunications service disruptions, liaising with local internet and telecommunications service providers.

Supply Chain

Serve as primary point of contact for procurement and supply chain. Order supplies, equipment etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs as needed.
Manage Inventory and Assets, prepare monthly reconciliation for Finance
Manage and maintain digital and physical files.
Manage vendor billing/invoices in coordination with Finance team.
Coordinate fleet management in accordance with established protocols.
Coordinate on- and off-site storage needs.

Facility Management

Manage office and equipment leases, coordinate repairs and improvements with property managers as needed.
Coordinate the allocation of workspaces and support related employee lifecycle needs such as building access.
Coordinates office moves and relocations.
Support smooth functioning of office infrastructure including communications equipment and services.

Reception Management

Manage reception area.
Fill in for Operation Specialist during breaks and time off.
Coordinate and refer walk-in clients to appropriate programs.
Answer calls, manage general email account, and respond to walk-in inquiries.
Other duties as assigned.

Key Working Relationships:

Position Reports to: NorCal Operations Manager

Indirect Reporting to: Site Director

Position Directly Supervises: Operations Specialist

Job Requirements:

Work Experience:

3 years demonstrated record of success in managing and improving the daily administrative functions of an organization.

Demonstrated Skills and Competencies:

Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple and diverse priorities under pressure.
Strong analytic problem-solving skills with attention to detail.
Ability to troubleshoot basic IT issues.
Excellent verbal and written communication skills as well as an overall ability to be clear and concise in all communications.
Strong organizational and time-management skills; proven ability to prioritize and deliver on time in a demanding, fast-paced environment.
Ability to work both independently and in a dynamic, cross-functional global team structure.
Highly proficient in Microsoft Office suite.
Demonstrated ability to work effectively with stakeholders at all levels.
Ability to manage and work through change in a proactive and positive manner.
Ability to work some evenings and weekends as needed.

Education:

Bachelor's degree or equivalent directly related experience required.

Language Skills:

Fluency in English required.

Preferred experience & skills:

Prior people management experience

Working Environment:

Hybrid working environment. Will be working from the office five days a week.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12-month time period.

#LI-Hybrid

Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way - our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.

Job Summary

JOB TYPE

Full Time

SALARY

$81k-105k (estimate)

POST DATE

04/22/2024

EXPIRATION DATE

05/08/2024

WEBSITE

theirc.org

HEADQUARTERS

RICHMOND, VA

SIZE

<25

FOUNDED

1933

REVENUE

<$5M

INDUSTRY

Social & Legal Services

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If you are interested in becoming an Operations Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Coordinator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Operations Coordinator job description and responsibilities

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Operations Coordinator jobs

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Step 3: View the best colleges and universities for Operations Coordinator.