Job SummaryRehabilitation Administrative Assistant (“RAA”) assists with non-patient care activities such as clerical duties, billing and scheduling on Rehab Optima, industry-standard billing software, patient transportation, and department housekeeping as required. Under the direct supervision of a licensed Physical or Occupational Therapist or Speech Language Pathologist, the RAA may also treat patients not under Medicare Part A or Medicare Part B insurance.

Responsibilities and DutiesEssential Responsibilities and Expectations

• Under the direct supervision of a licensed physical therapist, occupational therapist, or speech language pathologist:
• Assist with the provision of patient-related services non-Medicare Part A and non-Medicare Part B patients
• Assist with clerical duties and data entry
• Assist with inventory control, including linen supply
• Clean department area (e.g., rehabilitation room) and equipment daily or more frequently as needed.
• Assist with the transportation of patients
• Assists with the tracking and follow up of rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splints, and dining rounds
• Document any treatment in patient’s medical records as required when involved with provision of patient-related services
• Assist with billing activities, including ensuring all proper documentation is submitted to the facility on time
• Prepare evaluation packets, especially for per diem, registry, and travelers
• Provide BOM Part B items and diagnoses as required
• Prepare and track Part B certifications, including ensuring physicians have signed off appropriately
• Review the 24-hour nursing log
• Assist in managing Rehab Optima documentation, projections, and verification of minutes for PPS or the current mandated CMS reimbursement system
• Report any problem areas/equipment within each facility to the appropriate supervisor immediately
• Comply with State Licensing Board of California, Title 22, CMS, and California Labor Board guidelines
• Comply with Company and facility rules, policies and procedures
• Comply with all applicable safety rules, policies, and procedures
• Report to work regularly and on-time

Additional Responsibilities and Expectations

• Under the supervision of a licensed physical therapist, occupational therapist, or speech language pathologist, provide necessary training and guidance to student interns as assigned, including:
• Informing student interns about and ensuring their compliance with Company, facility, state, and federal guidelines, and
• Completing any paperwork required by the Company or the students’ academic program
• Assume other duties as assigned

Physical and Mental RequirementsThese physical and mental demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

• Ability to travel, as required
• See projects through to completion
• Ability to bend, reach, squat, move as required by patient treatment plans
• Ability to transfer or assist in transfer of up to 100 lbs.
• Ability to stand and/or work 80% of an 8-hour shift
• Visual and hearing acuity to perform job-related functions
• Ability to operate standard rehabilitation therapy equipment

Qualifications and SkillsTo perform the job successfully, you must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Required

• Valid CPR certification
• A completed physical examination from a licensed physician
• Negative TB skin test within the past year OR a clear Chest X-ray within the past five years
• Ability to gather and analyze information in a timely and skillful manner
• Ability to manage time efficiently
• Resourceful, problem-solving attitude
• Proactive attitude and work-style
• Ability to exhibit a high level of confidentiality
• A customer-service focused attitude

Preferred

• Natural interpersonal and communication skills
• Strong detail-oriented and resourceful mindset
• Able to work well in a diverse environment
• Accept and act upon constructive feedback

Workplace EnvironmentThe job will primarily be working in a skilled nursing facility. This is an active patient care environment. This environment has no unusual exposures, but safety precautions must be taken at all times.

Salary Range: $16.50 to $20.00

DisclaimerThis job description is intended to convey information essential to understanding the scope of the job and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the job.