Job Description:

***THIS IS NOTA REMOTE POSITION

SUMMARY/POSITION OVERVIEW

Provide administrative support for CCR. Coordinate department administrative activities. Fulfill various functions, including interaction with viewers, response to phone calls and emails, book travel, complete expense reports, and other administrative duties. Assist in research activities. As needed, assist with activities for CrossRidge Center, Imagicomm Entertainment, Imagicomm Communications, MediaComm and other corporate entities.

PRIMARY DUTIES & RESPONSIBILITIE

1. Coordinate department administrative activities

a. As needed, work with VP and EVP to respond to correspondence
b. Interact with Facilities with regard to department offices, cubicles, files, etc.
c. Answer viewer telephone calls, e-mails, text messages, and letters
i. As necessary coordinate responses with other departments
ii. Make sure information is correct
iii. Maintain positive, friendly attitude
d. Maintain files for the department
e. Coordinate, schedule, and prepare for meetings as required
f. Coordinate departmental activities as required
g. Assist internal stakeholders with communication and research activities
h. Respond to requests from other departments regarding communications, media relations, community relations, and research
i. Prepare department monthly reports (and similar reports)
j. Oversee the ordering of purchases, including office supplies
k. Code and process invoices; secure approvals
l. Assist with the budgeting process
m. Assist as required with communications activities for Imagicomm stations
n. Assist as required with communications activities for CrossRidge
o. Make travel arrangements and complete expense reports for department staff

2. Provide administrative support for EVP CCR and VP Corporate Communications

a. Schedule meetings as directed; provide meeting feedback/reports as requested
b. Assist with phone calls/emails
c. Assist with/attend community events, as appropriate

3. Under supervision of Corporate Communications VP, create, maintain and update PR database media lists, INSP Press Room, INSP show page/press kits, and other related functions.

4. Assist with the coordination of special projects and events for CCR. Work closely with other departments as necessary in the planning and conduct of these events.

5. Manage emails received at INSP.com and other sites (as designated)

a. Assure that emails are forwarded to the correct person(s) in the organization and that responses are accurate and timely
b. Work with the EVP and VP to respond as directed
c. Create monthly report of call/email volume and activities

6. Assist with department budgeting and accounting activities
a. Process invoices
b. Interface with Finance and vendors, as necessary
i. Maintain accurate files and copies
c. Assist in developing department’s annual budget and similar documents

7. Assist with other department activities as required.