Viable candidates, MUST have finance experience. Only candidates with background in the finance department will be considered.

General Description: Under the direction of the Senior Accountant, with a working relationship to the contracted Fee Accountant, the Accounts Payable Specialist manages complex accounting functions, performs a variety of professional level accounting duties in the preparation, maintenance and control of funds, including cash disbursements, cash receipts, procurement functions associated with cash disbursements, cost allocation, banking transactions, analysis of special programs and accounts and the development of financial reports. All work is performed consistent with IHC policies and procedures and GAAP. Please refer to job description for full listing of essential functions.

Reports to: Senior Accountant

Supervises: None

Classification: FLSA Exempt

Wage: $40,000 - $45,000 dependent on experience

Benefits:Current benefits include BCN HMO or BCBSM PPO with 25% employee premium share; dental insurance with 25% employee premium share; vision insurance with 25% employee premium share, Life Insurance 2X annual salary - premiums paid by Employer; Short Term Disability with employer/employee premium cost share; Long Term Disability with employer/employee premium cost share; Voluntary AFLAC; 457b retirement plan with 12% employer contribution after 1 year of employment with a 3% employee contribution. Generous leave time benefits. Tuition reimbursement program. Student loan forgiveness available under terms of the Public Service Student Loan Forgiveness Program.

Location: Easy access to/from I-94 at Ecorse Rd.

Minimum Qualifications

EDUCATION

Associates degree in Accounting, Business Administration required; however, four additional years of directly relevant experience may be considered in lieu of the required degree.

EXPERIENCE:

2 to 4 years increasingly responsible professional experience in preparation and maintenance of financial and statistical records. Background in real estate and apartment management desired but not required.

TRAINING:

The Accounts Payable Specialist needs to successfully complete, minimally, eight (8) hours of continuing education/training annually relevant to the Accounting discipline.

RepresentativeDuties & Essential Functions:

E = Essential Functions

1. Performs a variety of complex professional-level accounting duties i. Responsible for the preparation, maintenance and control of funds including but not limited to cash receipts, cash disbursements, financial reporting and banking transactions. E

2. Manages and oversees the processing of periodic subsidy payments into and out of IHC. Ensures IHC receives its funding and reimbursements from government entities in a timely manner. Ensures that landlords and tenants receive their housing assistance payments and utility allowance payments in a timely manner. Investigates potential fraud/abuse involving housing assistance payments and performs the necessary transactions for repayment agreements accordingly. E

3. Performs all aspects of Accounts Payable to include vendor payments, ensuring vendor packets are complete ,insurance is in compliance for active contracts. Assists with ensuring compliance with IHC procurement policy prior to disbursement of funds. Maintains contract register payment data, performs vendor analytics. Processes disbursements twice monthly. Performs monthly statistical and performance reporting. E

4. Performs all aspects of management of tenant accounts receivable, proper cash receipting, billing, write-out, security deposit refunds and account analysis. Performs monthly statistical and performance reporting. E

5. Prepares and analyzes financial reports quarterly for multiple funds; assists supervisors and department managers with quarterly financial analysis; prepares reconciliations and forecasts accordingly. E

6. Responds to audit, bank, trust company, fee accountant and other external entity’s inquiries. Provides a variety of information and assistance regarding budget, accounting transactions and related information; provides technical expertise and direction to resolve complex accounting issues and questions; coordinate activities with other departments. E

7. Researches, compiles, analyzes, and inputs financial data for preparation of vendor payments. Assists with Federal, State, and local reporting documents; recommends, develops and revises accounting and internal control procedures in accordance with industry standards, IHC partnership agreements, and GAAP requirements. E

8. Analyzes records and documentation of transactions and monitors program expenditures for assigned funds and accounts to assure expenditures and income are approved and allocated to proper accounts; performs expenditure analysis to assure financial compliance with budget authorization and limitations; utilizes computerized accounting system to perform work including the review of purchase requests. E

9. Reconciles and balances assigned accounts and financial statements; monitors financial transactions for accuracy and timely processing; maintains journals and ledgers for assigned funds. E

10. Communicates with IHC personnel, vendors, department directors and other housing commission personnel to resolve problems, correct errors, obtain authorizations and exchange information. E

12. Compiles, consolidates and analyzes financial and program data and reports; prepare and maintain mandated statistical reports and projections as requested or required; prepares and maintains detailed and comprehensive records related to assigned accounts. E

13. Coordinates the network-based, automated Housing Choice Voucher Program (HCVP) HAP payment and reporting systems. E

14. Initiates the HCVP portability invoice process; makes invoice adjustments based on additional payments made through weekly check runs; facilitates reconciliation of portability invoices to and from housing authorities nationwide. E

15. Prepares and files necessary Federal, State and local reports, including but not limited to Form 990. E

16. Attendance at regular and/or special Inkster Housing Commission board meetings. E

17. Perform related duties as assigned.

Competencies, Knowledge, Skills& Abilities

KNOWLEDGE AND ABILITIES: KNOWLEDGE OF:

1. Generally accepted accounting and auditing principles, practices and procedures.

2. Financial, statistical and fiscal internal control principles.

3. Accounts Payable and Accounts Receivable processing and management.

4. Preparation and maintenance of comprehensive accounting and budgetary records.

5. Financial reporting procedures.

6. Data processing applications to accounting and auditing functions related to data management, electronic spreadsheets and word processing.

7. Applicable sections of applicable laws.

8. Modern office practices, procedures and equipment.

9. Interpersonal skills using tact, patience and courtesy.

10. Operation of a computer, and assigned software.

11. Technical aspects of field of specialty.

12. Public Housing organization ,operations, policies and objectives.

13. Policies and objectives of assigned program and activities.

14. Verbal, and written communication skills.

ABILITY TO:

1. Work closely with the Fee Accountant to ensure timely performance of monthly, quarterly and annual accounting cycle duties and reporting.

2. Perform a variety of technical accounting duties in the preparation, maintenance and control of financial and program records.

3. Maintain and prepare periodic and annual reports and fiscal projections.

4. Maintain and audit fiscal records and accounts.

5. Assure compliance with applicable policies, procedures and governmental regulations.

6. Balance and reconcile accounts.

7. Interpret and apply policies, rules, regulations, and procedures.

8. Plan and organize work and act in a senior level accountant capacity.

9. Operate a variety of office equipment and machines including core company operations computers, word processing and spreadsheet applications.

10. Establish and maintain cooperative and effective working relationships with others.

11. Analyze situations accurately and adopt an effective course of action.

12. Work independently with little direction.

13. Meet schedules and time lines.

14. Compile, analyze and record financial and statistical data.

15. Communicate effectively both verbally, and in writing.

16. Works respectfully and courteously with staff, residents, and the general public.

WORKING CONDITIONS:

ENVIRONMENT:

· Office environment; will include travel to IHC sites within the City of Inkster as well as the bank and post office.

PHYSICAL ABILITIES:

· Sitting or standing for extended periods of time.

· Dexterity of hands and fingers to operate a computer keyboard and calculator.

· Seeing to read various data, either via electronic transmission or paper documents

· Bending at the waist to retrieve materials.

· Ability to converse, either telephonically or in person with stakeholders

HAZARDS:

Contact with dissatisfied or verbally abusive individuals.

OTHERREQUIREMENTS

Must possess a valid Michigan or Ohio Driver’s License.

Must acknowledge and agree to maintain a drug-free workplace as a condition of employment with Inkster Housing Commission.

Although marijuana has been legalized under Michigan law, it is a Schedule I controlled substance and is illegal under federal law. As a federally funded agency IHC’s employees are NOT permitted to use or possess any form of marijuana for medical or recreational purposes. Any applicant for employment who tests positive for marijuana during a pre-employment drug screening shall be ineligible for employment with IHC. Any applicant for employment who advises IHC that s/he uses any form of marijuana will be ineligible for employment with IHC. IHC is unable to grant a request for a reasonable accommodation to use marijuana under any circumstance.

Employee, current spouse or anyone living in employee’s household cannot be a Housing Choice Voucher (formerly known as Section 8)Landlord.

Any applicant who accepts employment with the Inkster Housing Commission and owes money to the Inkster Housing Commission must resolve the debt prior to start date of employment.

ADDITIONALINFORMATION

This is an at-will position, with no tenure vested. Continued employment is at the discretion of the hiring body of the Commission and based upon employee performance and compliance with IHC policies and procedures.

Inkster Housing Commission reserves the right to change or alter this job description based on regulation changes and/or the business needs of the Commission.

NOTE: This job class specification describes main duties only. It is not considered to be a detailed listing of job tasks.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person