Industrial Air Flow Dynamics, Inc. is seeking a Proposal Administrator to join our team in The Woodlands, TX. This role is for someone who wants to have a key role in supporting the sales team with proposals to win new business for the company. You will support the sales team in creating bid documentation, assembling portions of the proposals, coordinating with other departments, moving the documents between engineering, field service, and the sales team, and ultimately delivering the bids to the sales team.

With over 20 years of experience, Industrial Air Flow Dynamics is the premier field service group in the power generation industry and the leading provider of replacement expansion joint systems, penetration seal systems, and HRSG duct/liner replacement systems. We provide our power plant and utility customers with turn-key solutions driven by our engineering expertise. Our engineering team diagnoses the root cause of the problem and improves the OEM design, then our manufacturing team will build the required products, and our field services team will complete the on-site installation.

The proposal administrator will be required to interact with the sales team to gather data from the field, assemble the rough scope outlines on a Word Document, communicate with engineering on repair needs, coordinate with the service team to collect labor totals, and select the appropriate language for the proposal. Please note, this is not a 'sales' position; there will be no interaction with clients or need to 'sell' anything. This position is internal IAFD support to take the request from a client, shuffle and collect information, and present the sales team with a quotation.

Responsibilities:

• Act as the central point of contact on assigned proposals.
• Coordinates with other departments across multiple business segments, to request the documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.).
• Responsible for writing portions of proposal responses to meet RFQ/RFP requirements.
• Ensure that estimate details and takeoffs are accurate, complete, and reflect the actual requirements of the project.
• Responsible for the overall bid flow; accurately follow the quote processes.
• Ensure timely completion of multiple deliverables in a positive cooperative manner.
• Coordinate proposals from RFQ to final submittal.
• Work under tight schedule constraints to submit proposals and meet tight deadlines as needed.

Requirements:

• An associate degree from an accredited college or university, a business focus is ideal.
• Minimum 1 year experience with sales process, coordination, or administration preferred.
• Superior verbal and written communication skills.
• Acute attention to detail in a professional atmosphere.
• Knowledge of sales process.
• Driven to succeed and take ownership of each project.
• Must be able to shift priorities and multitask as needed.
• Ability to communicate with sales, engineering, and field services.
• Excellent grammatical, proofreading, and editing abilities.
• Proficient in All Microsoft applications and Adobe.

Industrial Air Flow Dynamics, Inc. Offers:

• Safe Harbor matching 401k plan
• Medical/Dental/Vision Insurance
• Basic Life & ADD
• Voluntary Life and AD&D
• Voluntary LTD
• Vacation/PTO
• Holiday Pay

Must be willing to submit and pass a pre-employment drug screen/background check after the job offer.

Industrial Air Flow Dynamics Inc. is an Equal Opportunity Employer, and we encourage qualified females, minorities, veterans, and disabled persons to apply.