Assistant to Property Manager – IndusPAD International at Schaumburg, IL

The Company:

IndusPAD International, is a commercial real estate company that is solution driven, community oriented, adaptive and responsive to the eclectic socio-economic changing environment of innovation and growth. The company delivers on re-livening communities and enticing regional, national and international collaborations by providing class A facilities and space solutions. We offer Industrial, Office, collaborative workspaces, research, manufacturing, warehousing, E-commerce, fulfillment services and distribution and storage through our class A quality Real Estate offerings.

The Opportunity

Are you an administrative professional with property management experience seeking a prestigious and challenging opportunity to flaunt your skills? If so, here's your chance.

The Role:

This position requires a multitasker who can efficiently assist the Property Manager in various business tasks, perform office admin, customer service and financial data entry and is responsible for providing regular support to the management team. Apply today to learn more about this exciting opportunity!

Essential Duties and Responsibilities of the position:

• Correspond/communicate with customers, tenants, vendors, and staff
• Perform basic bookkeeping duties. Must have QuickBooks experience
• Resolve billing or payment discrepancies, posting payments, organizing, and filing deposit receipts and invoices
• Receive, sort, and deliver all incoming mail & packages
• Organize and maintain all the office and business-related documents such as Vendor information, invoices, notices, letters, tenant correspondence etc.
• Assist Property Manager and CEO with location specific tasks
• Prepare reports and presentations as scheduled or requested. Presentation skills are must.
• Ability to assist with payroll and time sheet correlation
• Miscellaneous Tasks as assigned
• Supervise vendor interactions, record bills and property taxes

Property Management responsibilities:

• Provide miscellaneous support to the Property Manager.
• Assist prospective and current tenants with information. Under the direction of the PM, Assist with all aspects of the leasing process. This position provides leasing services and maintains contact with Property Manager, Maintenance Manager.
• Meet daily with team to support the tenants, prospective tenants and all property management functions.
• Attend the bi-weekly meetings to discuss all property management activity with the property manager, tenants, tenant status, property marketing activity, improvements, contracts, vendors, all related financial activity, and communication.
• Monitor work orders in the system through completion
• Under the direction of the property manager, Draft communications to tenants as needed
• Provide support at front desk when Admin. Assistant is out of the office, at lunch or no one is available to pick up the office phone.
• In conjunction with the property manager and Facilities staff, coordinate and follow up on solutions being provided to tenant needs

Skills and Abilities

· Strong work ethic, displaying a sense of urgency to perform at a high level

· Ability to understand detailed instructions and work independently

· Good organizational skills with high degree of accuracy and motivation

· Ability to perform routine auxiliary office functions (Internal comm. photocopying, printing)

· Ability to provide coverage for occasional overtime and meet deadlines when needed

· Strong spoken and written skills in English

· Well - groomed and professional appearance at all times

· Good interpersonal/communications skills and the ability to exchange information clearly and concisely

· Maintain confidentiality as appropriate

Qualifications

• Minimum 4 years of experience as an office assistant/Admin in commercial real estate or property management office
• Post high school education is preferred
• Proficiency in QuickBooks
• Proficiency in MS Office Suite
• Physical activity requires occasional bending, reaching, lifting and prolonged periods of sitting or standing. May lift and/or move up to 30lbs.

Compensation

· Full time position

· US$ 50k-55k, commensurate with experience.

*In addition to professional growth, we offer a competitive benefits package with industry best medical, dental, vision insurance plan, disability, life and earned paid vacation

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administrative office mgnt.: 6 years (Required)

Work Location: In person