We are seeking a dynamic individual to join our team as an Accounts Payable/Accounts Receivable (AP/AR) Clerk and Office Assistant. This role plays a crucial part in ensuring the smooth operation of financial transactions within the company while also providing general administrative support to various departments. The ideal candidate will be organized, detail-oriented, and proficient in financial software and office management tasks.
Responsibilities:
Accounts Payable:
1. Process vendor invoices accurately and efficiently.
2. Match purchase orders with invoices and reconcile discrepancies.
3. Prepare and perform payment runs, including checks, ACH transfers, and wire transfers.
4. Maintain vendor files and respond to vendor inquiries in a timely manner.
5. Assist in month-end closing activities related to accounts payable.
Accounts Receivable:
1. Generate customer invoices and ensure timely and accurate billing.
2. Monitor accounts receivable aging and follow up on overdue payments.
3. Process customer payments, including checks, credit card payments, and electronic transfers.
4. Reconcile payments received with accounts receivable records.
5. Assist in resolving billing discrepancies and disputes with customers.
General Office Assistance:
1. Provide administrative support to various departments as needed, including filing, data entry, and document preparation.
2. Manage incoming and outgoing mail and courier deliveries.
3. Answer phone calls, greet visitors, and direct inquiries to the appropriate personnel.
4. Order office supplies and maintain inventory levels.
5. Assist in organizing company events and meetings.
Financial Record Keeping:
1. Maintain accurate and up-to-date records of financial transactions.
2. Assist in preparing financial reports and analyses as required.
3. Ensure compliance with company policies and procedures as well as relevant accounting standards.
Benefits:
1. Competitive salary commensurate with experience.
2. Health insurance and retirement savings plans.
3. Opportunities for professional development and advancement within the company.
4. A supportive and collaborative work environment.
Join our team and contribute to the success of our organization while developing your skills and career in finance and administration!
High school diploma or equivalent; additional education in accounting or finance is a plus.
Proven experience in accounts payable, accounts receivable, or general accounting roles.
Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite (especially Excel).
Strong attention to detail and accuracy in data entry and financial calculations.
Excellent communication and interpersonal skills.
Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
Familiarity with office equipment and procedures.
Strong organizational and time management skills.