ART MUSEUM (BL-AMUS-IUBLA)

The Business Manager for the Indiana University Eskenazi Museum of Art (Eskenazi) coordinates financial activities to ensure that the program's strategic goals and objectives are met. Performs duties necessary for program operation - recruitment, advising and tracking, developing reports and budgets, and maintaining program's informational material. Oversees program activities and trainings, grants and loan programs.

Department Specific Responsibilities

• Advances the academic mission of the museum by managing programs related to speakers, visiting scholars and artists-in-residence.
• Serves as liaison to program participants, collaborators, community partners, vendors and the public; approves purchase requests; arranges travel, accommodations, and research activities.
• Manages the distribution of honorariums.
• Develops and oversees processes related to the recruitment, selection, onboarding, scheduling and training of part-time, student and volunteer staff. Supports selection processes related to the selection of faculty and full-time staff and manages the museum's hiring activity via IU Share including but not limited to HR transactions (e-docs, etc.).
• Coordinates with Shared Services HR as needed.
• Acts as IU Share monitor either by entering IU Share requests for staff or approving requests entered by staff to, ensuring that all requests meet the mission and objectives of the unit.
• Assists in administration of grants and awards, ensures compliance, implements advanced strategies for timely use and approves the distribution of related funds.
• Works closely with managers to identify funding needs and sources and supports the development of grant proposals and applications.
• Administers program budgets and approves spending. Manages relationships with IU Purchasing and vendors.
• Tracks and reconciles the museum's use of procurement cards. Conducts analysis, develops reports thru IU reporting tools (IUIE, UCO Tool Kit, etc) and makes recommendations related to business operations and financial performance of the museum.
• Leverages campus-built dashboards as needed for financial and operational support.
• Provides administrative support to the director, including for scheduling, travel, and events.
• Acts as Eskenazi's primary contact for all administrative and building needs, including for maintenance requests, emergency protocols/contacts, and other support services.

General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
• Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree

WORK EXPERIENCE

Required

• 2 years in related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Eskenazi Museum of Art

Bloomington, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234