Summary

Reporting directly to the Trust Operations Manager, perform administrative/operational functions following guidelines outlined within the Trust Policy, procedures manual and OCC regulations.
Experience and Skills:

Essential Duties and Responsibilities include the following:

• Run and distribute daily/monthly reports from various systems.
• Perform various daily/monthly reconciliations.
• Coordinate monthly reporting for Trust Investment Committee by preparing agenda, taking minutes and gathering reports and other data required to be in compliance with OCC and trust policy.
• Prepare input to be entered to the trust accounting system, such as but not limited to new account set-up, closed accounts, batch posting to accounts, check requests, bill paying, processing requests for distribution, wire transfers, ACH Processing and statement rendering and other types of file maintenance.
• Process ACH CD, Federal Reserve interest payments and Fidelity Mutual Fund Dividends by comparing Fed, ACH and Fidelity reports to the trust accounting system to release for posting.
• At the direction of the Operations Manager and Trust Officer/Administrators, enter buys and sells to the Trust Accounting system and various other platforms.
• Order supplies, sort and distribute mail, scan bills/invoices and other documents to client’s electronic file.
• Provide support to trust officers/administrators. Cross-train and provide back-up in all areas of trust operations.
• Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School degree or equivalent required. Two years’ administrative and/or operations background in trust preferred, but not required.

Language Skills

Requires ability to communicate effectively and clearly (both written and verbally); Ability to read, write and comprehend simple instructions, short correspondence, and memos.

Mathematical Skills

Requires ability to perform basic mathematical calculations; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Requires ability to use good judgement in making routine and complex decisions; Must have excellent customer service skills with the ability to sell products and Services; Must be goal oriented and able to achieve individual goals as well as work as a team player to achieve departmental and/or Bank goals.

Computer Skills

To perform this job successfully, an individual must be proficient in all Microsoft Office programs, with an ability to quickly learn other bank related programs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions.

ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for American with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

INB, N.A. is committed to Equal Employment Opportunity with respect to recruitment, hiring, training, promotion, and other terms and conditions of employment. It is INB's policy to afford equal opportunity to all employees and applicants for employment without regard to race, creed, color, sex, sexual orientation, age, marital status, national origin, disability, religion, veteran status, or any other basis prohibited by law. The EEO Law poster is available here:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

From: INB